Send and receive instant messages

With Office Communicator, you can start an instant messaging session with a single contact or multiple contacts. After you start an instant messaging session, you can invite other contacts to the instant messaging session.

What do you want to do?

Send an instant message

Invite someone to an instant messaging session

Receive an instant message invitation

Send an instant message

You typically send an instant message by double-clicking a contact name in the Contact List. Double-clicking a contact name opens the Conversation window where you enter your instant message and view responses from others.

Send an instant message to a single contact

  • In the Contact List, double-click a contact name, type a message and then press ENTER. If the contact is not in the Contact List, type the person’s name in the Search box and then press ENTER or double-click the name in the Search Results pane.

Send an instant message to a group

  • Do one of the following:

    • To send an instant message to a distribution group or contact group, right-click a group name, click Send an Instant Message, type a message and then press ENTER.

    • To send an instant message to multiple contacts, hold the CTRL key to select the contacts, right-click the last contact, click Send an Instant Message, type a message and then press ENTER.

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Invite someone to an instant messaging session

You may start an instant messaging session with one person, and then discover that you need to invite additional people to the conversation. Here is how to do that.

To invite someone to join an instant messaging session

  1. In the Office Communicator window, double-click a contact.

  2. In the Conversation window, type a message, and then press ENTER.

  3. Once the conversation begins with a contact, click the Invite button in the Conversation window to add others as needed.

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Receive an instant message invitation

When someone sends you an instant message, an instant message invitation alert appears in the bottom-right corner of your computer screen.

To accept an instant message invitation

  1. Click anywhere in the left pane of the invitation alert.

  2. In the Conversation window, type your response in the message area, and then press ENTER.

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