Send an email or copy the link of a library file or list item

Send an email or copy the link of a library file or list item

When you send an email, a link to a file is much more efficient to use than an email attachment. Using a link not only ensures that the latest copy of the file is being accessed, but also helps reduce network traffic and email storage. You can send a link to just an item, or a link to the whole list.

How else will this help me?    When you work with list items, you might want to use the link (or URL) for the item. For example, you might want to save a link to a list item that contains useful information for you, or you want to enter the URL into a text box while editing a page.

You can email a link to a list. The link opens the page that contains the whole list.

  1. Navigate to the site that contains the list you want to email a link to someone.

  2. Click the name of the list on the Quick Launch, or click Settings Office 365 Settings button , and then click Site contents,

  3. Click the name of the list.

    Note:  A site can be significantly changed in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

    In the ribbon, click the List tab, and then in the Share & Track group, click Email a link. Your default email program opens a new email message that has the link in the message area.

  4. Enter the email address and subject line that you want to use, and then click Send.

Navigate to the site that contains the list that has the items that you want to create a link to.

  1. Click the name of the list on the Quick Launch, or click Settings Office 365 Settings button , click Site contents.

  2. In the appropriate list section, click the name of the list.

    Note:  A site can be significantly changed in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Select the list item.

  4. Right-click the item Title to open the menu, and then click Copy Shortcut. You can paste the link and send it using Outlook or another email program. As long as the recipient has the necessary permissions, they can open it,

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