Send a document in an email message

In Word, Excel, and PowerPoint for Mac, you can send a file to your contacts right from the application that you're working in. You can send the file as an attachment, in the body of the message, or if the file is located on OneDrive or SharePoint, you can send a link to the file.

  1. Click File menu, click Share, and then do one of the following.

    To send the file

    Do this

    As a link in a new email message

    Click Invite People.

    Note: The file that you are working on must be located in OneDrive or SharePoint. If it is not located in either location, you will be prompted to save it there.

    As a link that you can paste in an email message or in another file

    Click Copy View-Only Link or Copy View and Edit Link.

    Note: The file that you are working on must be located in OneDrive or SharePoint. If it is not located in either location, you will be prompted to save it there.

    As an attachment (Word, Excel, and PowerPoint)

    Click Send Workbook if you are using Excel.

    Click Send Presentation if you are using PowerPoint.

    Click Send Document if you are using Word.

    Note: You can also send your file as a PDF.

  2. Enter the recipient(s), edit the subject line and message body as necessary, and then click Send.

Note: If you have Microsoft Office for Mac Home and Business 2011, the message is created in Outlook. If you have Microsoft Office for Mac Home and Student 2011, the message is created in Apple Mail.

  1. On the File menu, point to Share, and then do one of the following.

    To send the file

    Do this

    As an attachment (Word, Excel, and PowerPoint)

    Click E-mail (as Attachment).

    In the body of the message (Word and Excel only)

    Click E-mail (as HTML).

    Note: This option is only available if you have an account set up in Outlook or Apple Mail.

    As a link (Word, Excel, and PowerPoint)

    Click E-mail (as Link).

    Note: This option is only available if the document that you are working on is located on OneDrive or SharePoint.

  2. Enter the recipient(s), edit the subject line and message body as necessary, and then click Send.

See also

Save a file in Office for Mac

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