Search Mail and People in Outlook on the web for business

You can search for messages and people in Outlook by using the search box at the top-left side of the page.

Search in Outlook

When you’re in Outlook, you can search for messages and people.

  1. In the navigation bar in the top-left corner of the screen, choose app launcher App launcher icon > Mail.

  2. Enter your search keyword in the Search Mail and People box.

    Enter a search keyword in the search box.

  3. As you type, Outlook offers suggestions to search for, such as the option to show messages that include the keyword you typed, or messages from a contact.

  4. Select one of the suggestions, or just press Enter to see all the possible results.

  5. To clear your search results, choose Discard discard in the search box.

Tip: If you're searching for a contact, choose the Search People link at the bottom of the list of suggestions to limit the search to your contacts and your organization’s directory. When you select that link, Outlook automatically will switch to People and give you different filters. The default filter is My contacts and directory.

           Search filter for People in Outlook

Advanced Query Search

Use Advanced Query Search (AQS), to refine your search results. In the search box, type a keyword from the table below, followed by a colon and what to search for. For example, to find messages with a subject that contains “report,” enter subject:report in the search box.

AQS keyword

Description

From

Searches the From field.

To

Searches the To field.

Cc

Searches the Cc field.

Bcc

Searches the Bcc field.

Participants

Searches the To, Cc, and Bcc fields.

Subject

Searches the subject.

Body or Content

Searches the message body.

Sent

Searches the date sent. You can search for a specific date or a range of dates separated by two dots (..). You can also search for relative dates: today, tomorrow, yesterday, this week, next month, last week, past month. You can search for the day of the week or month of the year.

Important: Date searches must be entered in month/day/year format: MM/DD/YYYY.

Received

Searches for the date received. You can use the same search terms as for Sent.

Category

Searches the Category field.

HasAttachment:yes

A search for hasattachment:yes would return only emails with attachments.

To further specify the emails you want to search, use words or names from the mail in conjuction with the search keyword. For example, blue hasattachment:yes would return only e-mails containing the word "blue" that include attachments.

HasAttachment:no

A search for hasattachment:no would return only emails without attachments.

IsFlagged:yes

A search for isflagged:yes would return only emails that are flagged.

IsFlagged:no

A search for isflagged:no would return only emails that are not flagged.

When you use AQS, you can search on multiple search terms, including any, all, or an exact phrase.

  • Subject:product plan will find any message with “product” or “plan” in the subject.

  • Subject:(product plan) will find any message with both “product” and “plan” in the subject.

  • Subject:“product plan” will find any message with the phrase “product plan” in the subject.

Search in People

When you enter a name in the Search Mail and People box in Mail, the initial search will automatically give you a Search People option. But when you perform in a search in People, you're given a different set of options. People search box, you can enter a name to search for a person, a group, or a resource.

When you search in People, search results will be limited to your contacts and your organization’s directory.

  1. Choose app launcher App launcher icon > People.

  2. Type the name of the person, group, or resource you want to search for, and press Enter or choose Search Search for support .

  3. Refine your search by choosing My contacts (the default), Directory, or Groups.

    Folders searched for an initial people search

    You can expand a folder and further limit your search. For example, if you expand Directory, you can filter your search by All Rooms, All Users, All Distribution List, All Contacts, or All Groups and any other filter options available to your organization.

  4. To clear your search results, choose Discard discard in the search box.

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