Scheduling a meeting

Scheduling a meeting

Learning Center Home > Learning Path: Email and calendar on the go

Number 1

Viewing your email and calendar

Number 2

Personalizing your email and calendar

Number 3

Finding or adding a contact

Number 4

Scheduling a meeting   

Number 5

Assigning tasks for yourself or others

Use your calendar to stay organized by having your meetings and appointments in one place, available across all your devices. In just a few steps, you can set up a meeting with someone or an appointment for yourself. Then get reminders ahead of time so you don't miss anything.

Schedule a meeting with others

  1. Sign in to Office 365 with your work or school account at For example,,, or If you're not sure what your organizational account is, check the welcome email that asked you to sign in the first time.

  2. At the top of the page, select Calendar. Or, select the app launcher Office 365 app launcher icon , and then select Calendar.

    Office 365 navigation options
  3. Choose + new event on the top left corner of the window.

  4. Then add details about your meeting:

    • Type a meeting subject in the Event box.

    • Add a Location, such as a conference room or an office. If your organization has meeting rooms that you can reserve, click add room to choose one.

    • To add Attendees, choose + (Plus Sign) to open your list of contacts. Next to a contact's name, choose + (Plus Sign) to add them to the list of attendees. Click OK when you're done.

    • Specify a Start time, and Duration.

    • Select Scheduling Assistant to view the attendees' calendars and free/busy time. Then adjust the time as appropriate and select OK when you're done.

      Scheduling Assistant

    • In the Reminder list, choose how long before the meeting you want people to get a reminder. (The default time is 15 minutes.)

  5. Select SEND.

    Schedule a meeting in a few clicks or taps in your browser window

Schedule an appointment for yourself

You can create an appointment for yourself the same way you create a meeting, except that you don't add attendees or a conference room.

  1. Sign in to Office 365 and select Calendar. Then click + new event.

  2. Type an Event name, then select a Start time, Duration and Reminder.

  3. (Optional) Choose Mark as private if you want others to see that you're busy, but no other details about your appointment.

  4. Click SAVE.

    Schedule an appointment for yourself in a few clicks or taps

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