Scheduling a Communicator or Live Meeting Conference

You can use the Conferencing Add-In for Microsoft Outlook messaging and collaboration client to schedule Office Communicator conference calls or Office Live Meeting Web conferences. Schedule Live Meeting Web conferences when you need full Web conferencing features, such as recording, sharing an application or your desktop, or collaborating on a whiteboard. For instructions about installing the Conferencing Add-In for Microsoft Outlook, contact your system administrator.

When scheduling a conference, you can use the dial-in conferencing feature so that participants can use any phone to dial into the audio portion of your conference. This option is available for both Communicator 2007 R2 conferences and Live Meeting conferences.

What do you want to do?

Schedule a Live Meeting conference

Schedule a Communicator conference call

Schedule a Live Meeting conference

With the Conferencing Add-in for Microsoft Outlook, you can schedule a Microsoft Office Live Meeting meeting, so you can use full Web conferencing features, such as recording meetings, sharing applications, and collaborating on a virtual whiteboard.

  1. Open Microsoft Outlook, and then click Conferencing.

  2. Click Schedule a Live Meeting. The meeting invitation is created.

  3. Use Outlook to invite meeting participants and schedule a time.

  4. If you want to include a dial-in conferencing number, do the following:

    1. Click Audio.

    2. In the Conference Call Audio Options dialog box, do one of the following:

      • Click the Use computer audio radio button.

      • Click the Use computer audio or dial in from any phone radio button.

    3. If available, select the type of conference bridge you want to use:

      • Select Use my assigned conference ID for each conference so that all of your conferences will use the same dial-in information.

      • Select Use a new conference ID for each conference so that each of your conferences will have unique dial-in information.

    4. If you want to require participants to enter a PIN when joining the audio conference, select the Require a passcode to join the conference check box.

      Note:  This option is available only if you are scheduling a conference with Anonymous access. If this option is unavailable (grayed out), this means that your administrator requires a PIN for all Communicator conferences.

    5. In the Provide local phone numbers for the following region list, select your region.

  5. Click Send.

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Schedule a Communicator conference call

With the Conferencing Add-in for Microsoft Outlook, you can schedule a Communicator conference call. With a scheduled conference call, the conference call meeting appears as an item in user's Outlook Calendar.

  1. Open Microsoft Outlook, and then click Conferencing.

  2. Click Schedule a Conference. The meeting invitation is created.

  3. Use Outlook to invite meeting participants and schedule a time.

  4. If you want to include a dial-in conferencing number, do the following:

    1. Click Audio.

    2. In the Conference Call Audio Options dialog box, do one of the following:

      • Click the Use computer audio radio button.

      • Click the Use computer audio or dial in from any phone radio button.

    3. If available, select the type of conference bridge you want to use:

      • Select Use my assigned conference ID for each conference so that all of your conferences will use the same dial-in information.

      • Select Use a new conference ID for each conference so that each of your conferences will have unique dial-in information.

    4. If you want to require participants to enter a PIN when joining the audio conference, select the Require a passcode to join the conference check box.

      Note:  This option is available only if you are scheduling a conference with Anonymous access. If this option is unavailable (grayed out), this means that your administrator requires a PIN for all Communicator conferences.

    5. In the Provide local phone numbers for the following region list, select your region.

  5. Click Send.

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