Schedule business closures, time off, and vacation time

Occasionally, you'll want to close your business for holidays or team events, and your employees will need time off when they're sick, on vacation, or unavailable for other reasons. You can schedule time off from the Microsoft Bookings calendar, and the employee will be unavailable for bookings during the specified time. Once the business reopens or employees return to work, everyone will be listed on the booking page according to their established work hours.

Note: Bookings is turned on by default for customers who have the Office 365 Business Premium, or Office 365 Education A3 and A5 subscriptions. Bookings is also available to customers who have Office 365 Enterprise E3 and E5, but it is turned off by default. To turn it on, see Get access to the Office 365 business apps for enterprise subscriptions.

Schedule ad hoc business closures

  1. In Office 365, select the app launcher, and then select Bookings.

    AppLauncher with Bookings tile highlighted

  2. In the navigation pane, select Calendar > Time off.

    Time off button on Bookings calendar page

  3. Fill in the details, including a title, start and end date and times, location, and additional notes.

  4. Select All day event.

    Example of how the time off details might look with title, starte and end times, and description provided

  5. Select all staff members.

  6. Select Save.

    When a customer attempts to schedule service on a day the office is closed, they'll see a message on the booking page.

    When the office is closed customers will see a message that says no availability. Choose another date.

Schedule employee time off

  1. In Office 365, select the app launcher, and then select Bookings.

    AppLauncher with Bookings tile highlighted

  2. In the navigation pane, select Calendar > Time off.

    Time off button on Bookings calendar page

  3. Fill in the details, including a title, start and end date and times, location, and additional notes. If the employee will be gone for a full day or for several days, select All day event.

  4. Select the staff member or members who are taking the time off.

  5. Select Save.

See Also

Create and staff your bookings

Create your staff list

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