Save a search by using a Smart Folder in Outlook 2016 for Mac

A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed. This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually re-create the advanced search.

Save a search

  1. In the upper-right corner of the Outlook window, click in the search box.

    Search box

    The Search tab appears.

  2. Define the scope of the search by clicking a scope button on the Search tab, such as All Mailboxes or All Outlook Items.

    Search scope options

  3. Use the buttons on the Search tab to define your search criteria.

    Search option buttons

  4. To make further refinements, click Advanced and add, remove, or revise specific search criteria.

    Advanced search options

  5. Click Save Search.

    Save Search button

    The Smart Folder for your search appears highlighted in the navigation pane.

  6. Type a name for the Smart Folder.


  • To edit the criteria used for a Smart Folder, Ctrl+click or right-click the Smart Folder, and then click Edit. When you're done changing the criteria or scope of the search, on the Search tab, click Save Search.

  • To delete a Smart Folder, Ctrl+click or right-click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.

Related information

Find items by doing a basic search in Outlook 2016 for Mac

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