Save a SmartArt graphic

When you save your 2007 Microsoft Office system document, SmartArt graphics are automatically saved with your document. However, if you want to work with your SmartArt graphic in an earlier version of Microsoft Office, you need to save your document in the file format of the earlier version. You can also convert your SmartArt graphic, or the Microsoft Office PowerPoint 2007 slide that contains your SmartArt graphic, to a separate file that you can embed or insert into any program that supports the Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png). For example, you might want to save a SmartArt graphic as a graphics file if you want to lock it so that it can't be edited.

For help with deciding which graphic format to choose, see TIF, GIF, JPEG or PNG, a third-party article by Ilise Benun.

What do you want to do?

Save your SmartArt graphic to edit in an earlier version of Office

Save your SmartArt graphic as a .gif, .png, or .jpg file

Save your PowerPoint slide as a .gif, .png, or .jpg file

Save your SmartArt graphic to edit in an earlier version of Office

Important: If you want to modify your SmartArt graphic by using an earlier version of Microsoft Office Excel, Microsoft Office Word, or Microsoft Office PowerPoint, you must split your SmartArt graphic into individual shapes and then manually regroup the shapes to work with them as a whole. After you split your SmartArt graphic into individual shapes, you cannot convert the shapes to a SmartArt graphic, even if you later open the document in a program in the 2007 Office release. Each shape that contains text is further divided into two shapes that are grouped: the shape and its properties, and one that contains text.

  1. Open the 2007 Office release document that contains the SmartArt graphic.

  2. Select all of the shapes in the SmartArt graphic. To do so, press CTRL+A, or click the first shape, and then press and hold CTRL while you click the additional shapes.

  3. On the Home tab, in the Clipboard group, click Cut.

    Clipboard group image

  4. On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

  5. In the Paste Special dialog box, in the As list, select Microsoft Office Graphic Object, and then click OK.

  6. Click the SmartArt graphic border, and then press DELETE to delete the border.

  7. Click the Microsoft Office Button Office button image , point to Save As, and then click the earlier version file format that you want.

  8. Select the options in the Save As dialog box that you want, and then click Save.

    Notes: 

Save your SmartArt graphic as a .gif, .png, or .jpg file

You can save your SmartArt graphic in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. Click the SmartArt graphic that you want to save in a graphics file format.

  2. On the Home tab, in the Clipboard group, click Copy.

    Clipboard group image

  3. On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

  4. In the Paste Special dialog box, in the As list, click Picture (GIF), Picture (PNG), or Picture (JPEG).

    Notes: 

    • To work with your file in another program, insert it as an object.

    • In Microsoft Office PowerPoint 2007 only, to quickly save your SmartArt graphic as a picture, right-click the border of the SmartArt graphic, and then click Save as Picture on the shortcut menu.

Save your PowerPoint slide as a .gif, .png, or .jpg file

Applies only to Microsoft Office PowerPoint 2007

To save the slide that contains your SmartArt graphic in a graphics file format, instead of saving only your SmartArt graphic in a graphics file format, do the following:

Important: You can only save your SmartArt graphic in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. Click the Microsoft Office Button Office button image , point to the arrow next to Save As, and then click PowerPoint 97-2003 Presentation.

  2. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  3. In the Save as type list, select the graphics file format that you want.

  4. In the message that appears, click Current Slide Only.

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