Save As or convert a publication to .pdf using Publisher

Commercial printers often prefer to receive a PDF file for printing.

Here are the steps for saving a publication as a PDF:

  1. Click File > Export > Create PDF/XPS Document > Create PDF/XPS.

Create PDF/XPS button on the Export tab in Word 2016.

  1. Under File name, type a name for the publication.

  2. Click Options and choose the publish option best for online or print viewing of your publication:

Minimum Size    Use this option for online viewing as a single page

Standard    Use this option for online distribution such as email when a recipient might print the publication on a desktop printer

High Quality Printing    Use this option for either desktop or copy shop printing

Commercial Press    This option creates the largest and highest quality files for commercial printing

Publish Options

  1. Click OK, and click Publish.

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