SUMIF function

This article describes the formula syntax and usage of the SUMIF function in Microsoft Excel.

Description

You use the SUMIF function to sum the values in a range that meet criteria that you specify. For example, suppose that in a column that contains numbers, you want to sum only the values that are larger than 5. You can use the following formula:

=SUMIF(B2:B25,">5")

In this example, the criteria is applied to the values that are being summed. If you want, you can apply the criteria to one range and sum the corresponding values in a different range. For example, the formula =SUMIF(B2:B5, "John", C2:C5) sums only the values in the range C2:C5, where the corresponding cells in the range B2:B5 equal "John."

Note   To sum cells based on multiple criteria, see SUMIFS function.

Syntax

SUMIF(range, criteria, [sum_range])

The SUMIF function syntax has the following arguments:

  • range   Required. The range of cells that you want evaluated by criteria. Cells in each range must be numbers or names, arrays, or references that contain numbers. Blank and text values are ignored.

  • criteria   Required. The criteria in the form of a number, expression, a cell reference, text, or a function that defines which cells will be added. For example, criteria can be expressed as 32, ">32", B5, "32", "apples", or TODAY().

    Important   Any text criteria or any criteria that includes logical or mathematical symbols must be enclosed in double quotation marks ("). If the criteria is numeric, double quotation marks are not required.

  • sum_range   Optional. The actual cells to add, if you want to add cells other than those specified in the range argument. If the sum_range argument is omitted, Excel adds the cells that are specified in the range argument (the same cells to which the criteria is applied).

  • You can use the wildcard characters—the question mark (?) and asterisk (*)—as the criteria argument. A question mark matches any single character; an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) preceding the character.

Remarks

  • The SUMIF function returns incorrect results when you use it to match strings longer than 255 characters or to the string #VALUE!.

  • The sum_range argument does not have to be the same size and shape as the range argument. The actual cells that are added are determined by using the upper leftmost cell in the sum_range argument as the beginning cell, and then including cells that correspond in size and shape to the range argument. For example:

If range is

And sum_range is

Then the actual cells are

A1:A5

B1:B5

B1:B5

A1:A5

B1:B3

B1:B5

A1:B4

C1:D4

C1:D4

A1:B4

C1:C2

C1:D4

However, when the range and sum_range arguments in the SUMIF function do not contain the same number of cells, worksheet recalculation may take longer than expected.

Examples

Example 1

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

Property Value

Commission

Data

$ 100,000.00

$ 7,000.00

$ 250,000.00

$ 200,000.00

$ 14,000.00

$ 300,000.00

$ 21,000.00

$ 400,000.00

$ 28,000.00

Formula

Description

Result

=SUMIF(A2:A5,">160000",B2:B5)

Sum of the commissions for property values over 160,000.

$ 63,000.00

=SUMIF(A2:A5,">160000")

Sum of the property values over 160,000.

$ 900,000.00

=SUMIF(A2:A5,300000,B2:B5)

Sum of the commissions for property values equal to 300,000.

$ 21,000.00

=SUMIF(A2:A5,">" & C2,B2:B5)

Sum of the commissions for property values greater than the value in C2.

$ 49,000.00

Example 2

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

Category

Food

Sales

Vegetables

Tomatoes

$ 2,300.00

Vegetables

Celery

$ 5,500.00

Fruits

Oranges

$ 800.00

Butter

$ 400.00

Vegetables

Carrots

$ 4,200.00

Fruits

Apples

$ 1,200.00

Formula

Description

Result

=SUMIF(A2:A7,"Fruits",C2:C7)

Sum of the sales of all foods in the "Fruits" category.

$ 2,000.00

=SUMIF(A2:A7,"Vegetables",C2:C7)

Sum of the sales of all foods in the "Vegetables" category.

$ 12,000.00

=SUMIF(B2:B7,"*es",C2:C7)

Sum of the sales of all foods that end in "es" (Tomatoes, Oranges, and Apples).

$ 4,300.00

=SUMIF(A2:A7,"",C2:C7)

Sum of the sales of all foods that do not have a category specified.

$ 400.00

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Applies To: Excel Online, Excel Starter, Excel 2010, Excel 2013, Excel 2007, Excel 2016 for Mac, Excel for Mac 2011, Excel 2016 Preview



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