Renew Office 365 small and midsized business subscriptions

This article applies to Office 365 Small Business, Office 365 Small Business Premium, and Office 365 Midsize Business.   

For other business or education plans, see Renew Office 365 for business.
For Office 365 Home or Personal, see Renew Office 365 for home.
For Office 365 operated by 21Vianet in China, see Renew your subscription to Office 365 operated by 21Vianet.

Your plan options have changed

The Office 365 plan you’re on today (Office 365 Small Business, Office 365 Small Business Premium, or Office 365 Midsize Business) is no longer available. When you renew your subscription, you’ll move directly into a new plan, either Office 365 Business Premium or Office 365 Business Essentials. During the renewal process, we’ll recommend the new plan that is most like your current plan, but you can also browse other options to fit your needs.

Get more details about moving to the new Office 365 plans and compare pricing for the new plans.

How to renew and move to a new plan in the Office 365 admin center

Note: If you have more than one subscription and you follow the steps below, they'll be combined into a single subscription when you renew. If you need to keep users on separate subscriptions, see Manage multiple subscriptions when you renew, instead.

  1. Sign in to Office 365 with your work or school account as a global admin. Learn how to sign in.

  2. Select the app launcher icon Office 365 app launcher icon in the upper-left and choose Admin.

  3. In the admin center, choose Billing > Subscriptions.

    The Billing menu in the new Office 365 Admin Center with Subscriptions selected.

  4. Choose the subscription that you want to renew, then choose Renew.

    Close-up of a subscription card with the Renew button.

    Note: Don’t see the Renew button? If it’s not there, your account isn’t ready to be moved to a new plan. For now, your subscription will continue to renew automatically, and you’ll receive an email notification when it’s time to act. If you still want to renew now, see Renew to a new Office 365 plan today.

  5. The flyout on the right shows the recommended plan, its price, and the core apps it includes. Choose Renew now to move to the recommended plan.

    The renew pane showing your current Office 365 plan and the recommended new plan.

    Note: If you don’t want the recommended plan, choose See other plans. Select the plan you want, check the box next to I have reviewed the key information and I want to switch plans, and then choose Next. This will move you and your users to the plan you’ve selected.

  6. Verify the number of users that you want, and the total cost. The default number in the users box is the number of users that you have with your existing subscription. You can increase the number of users here, but you can’t go below the number of users that you have currently.

    Close-up of the checkout page, where you can confirm the number of users to include for your new subscription.

    If you have add-ons, like extra storage, they’re listed here, too. Review the number of add-on users, or gigabytes for extra storage, and edit if needed. When you’re done, choose Next.

  7. On the How do you want to pay? page, select how often you want to pay (monthly or yearly), your payment method (credit card or invoice), and enter your payment information.

    Note: The invoice payment option is only available for orders that cost above a certain amount. Selecting the invoice option can delay the process by up to two working days if a credit check is required. For more information, see Pay by invoice or credit card.

  8. Choose Place order.

  9. When you see the Setting up your new subscription page, the renewal process is underway. The system automatically assigns the new licenses to your users. Please keep your browser window open during this process, which should take under an hour.

  10. After the renewal process is complete, choose You’re ready to go to return to the admin center.

What to expect for your end users after renewal

The experience for your end users depends on which plans you move between. If you move to one of the new plans that includes the Office desktop applications (Office 365 Business or Office 365 Business Premium), all your users will be prompted to install Office 2016 between 1-3 days after renewal. Users of Skype for Business will need to reinstall it from the Office 365 portal.

If you choose to upgrade to one of the enterprise plans instead, or to Office 365 ProPlus, the process for your end users is different. Users will not have to reinstall Skype for Business– it's installed with the Office applications.

The table below shows what you can expect for your end users after you renew to a new plan.

What is your current plan?

What plan are you moving to?

End user experience for Office applications and Skype for Business

How-to guidance for end users

  • Office 365 Small Business

  • Office 365 Small Business Premium

  • Office 365 Midsize Business

Office 365 Business or Office 365 Business Premium

All your Office users will be prompted to update or reinstall Office between 1-3 days after renewal.

If your users have Word 2013 and Skype for Business, they must sign in to the Office 365 portal and install the version of Skype for Business that comes with the new plan. See What version of Office am I using?

You can direct your end users to this article for a step-by-step walkthrough:

Reinstall Office and Skype for Business

  • Office 365 Small Business

  • Office 365 Small Business Premium

An enterprise plan (such as Office 365 Enterprise E3) or Office 365 ProPlus

All your Office users should first uninstall their current version of Office before installing the new version from the Office 365 portal.

You can direct your end users to these articles for help:

Uninstall Office

Install Office on your PC or Mac

  • Office 365 Midsize Business

An enterprise plan (such as Office 365 Enterprise E3) or Office 365 ProPlus

Your end users won't have to do anything to continue using Office or Skype for Business.

Note: Mac users won’t have to do anything to continue using Office and Skype for Business.

Renewing to the new plans: F.A.Q.

To provide Access and Remote Desktop Services to your users, we recommend you upgrade to Office 365 Enterprise E3 when you renew. This plan includes Access and Remote Desktop Services. Learn more about Office 365 Enterprise E3.

If you’re paying for your subscription with a credit card every month or year, you can renew at any time. However, if you have a prepaid product key subscription, we recommend that you wait until the expiration date to renew. This will ensure that you don’t lose any unused, prepaid time on your old subscription.

You can renew your subscription using the steps in this article for up to 120 days after the subscription expires, in most countries and regions.

If you have more than one Office 365 for business subscription, they will automatically renew together into one new subscription. For example, a customer with 50 licenses in Office 365 Small Business, and another 50 licenses in Office 365 Small Business Premium, will renew to a single subscription with 100 licenses in Office 365 Business Premium.

Some customers have business reasons to keep users on different plans. For example, if not all the people in your organization need the Office desktop applications, you can assign those users to a more basic plan, Office 365 Business Essentials. If you want to keep multiple subscriptions, see Manage multiple subscriptions when you renew.

No, product keys for the new plans aren’t available in retail stores.

Yes, your Partner of Record will transfer over to your new subscription without interruption. Your partner will receive an email confirming that the Partner of Record has been attached.

No. If you have a key that was never redeemed, please contact support to exchange it for a key on the equivalent new offer (Office 365 Business Essentials or Office 365 Business Premium).

Note: You can only renew a subscription if it is active, or if it has expired but is not yet deprovisioned. Learn more about the subscription lifecycle.

Some customers will see the option to renew before others, as the transition to the new plans will happen over several months. If you don’t see the Renew button, your subscription is not due to renew to the new plans yet. You’ll get an email when it’s time to act. For now, you can let your current plan renew automatically.

However, if you don't want to wait, you can get the Renew button to appear by following the steps here: Renew to a new Office 365 plan today.

If you bought Office 365 through a partner via a Microsoft Open program, you can either follow the steps below to renew through your partner, or renew the subscription directly through Microsoft in the Office 365 admin center.

  1. After you buy a new key for your current plan from your Office 365 partner, sign into the Volume Licensing Service Center. If you need help signing in, contact your Office 365 partner.

  2. When you sign into the VLSC, you’ll be prompted to sign your Open License agreement, if you haven’t already. Review the agreement, type your full name and choose I ACCEPT.

  3. Go to Online Service Activation.

  4. You’ll see the pending order that you’ve purchased from your partner. Select it, and choose MANAGE ACTIVATIONS.

  5. Sign in to Office 365 with your work or school account.

  6. After you sign in, you’ll land on the Volume Licensing Online Service Activation page. Your product key is listed here. Find the subscription that you want to activate, then choose Start Activation.

  7. Review the Things you should know before you start, check the box, and choose Start.

  8. The next page automatically pre-populates your product key, so you don’t have to copy and paste. Choose Next.

  9. Review the Redeem your new product key page, which shows the expiration dates for both your old and new plan.

    Screenshot of part of the "Redeem your new product key" page

    Note: If you are redeeming a key for a new plan before your old subscription expires, you’ll lose the remaining time on your existing subscription. To avoid losing time that you’ve already paid for, choose Cancel and wait until the last day of your subscription to redeem the new key. If you still want to proceed, check the box to confirm that you understand.

  10. Choose Redeem.

  11. When you see the Setting up your new subscription page, the renewal process is underway. The system automatically assigns the new licenses to your users. Please keep your browser window open during this process, which should take under an hour, if there are no issues.

  12. When your new subscription is set up, choose You’re ready to go to return to the admin center.

Want more support? We're here to help.

Get help from the Office 365 community forums Admins: Sign in and create a service request Admins: Call Support

See Also

Find your product key for Office 365 for business

Problems with your Office 365 for business product key?

Billing in Office 365 for business – Admin Help

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