Record your slide show in PowerPoint 2016 or 2011 for Mac

If you have a headset or microphone and speakers you can record a PowerPoint presentation and capture the voice narration, timing between slides, and ink and pointer gestures. Once you have a recorded version you like, others can view the presentation exactly as you intended.

Prepare to record with PowerPoint 2016 for Mac

To begin, open the presentation you want and click the Slide Show tab.

Tip:   If your presentation has a lot of slides, you might find it more convenient to work in Slide Sorter view. Click View > Slide Sorter to try it out.

Here are some things to check before you begin recording:

  • If you want to record only part of your slide deck, do one of the following before you begin:

    • Select the slides you don't want to include, and click Hide Slide.

      OR

    • Click Custom Show > Custom Slide Show > + (add).

      Select Hide Slide or Custom Show to record a subset of slides
  • Use the Rehearse button to change the timing between slides without affecting the narration or gestures you've already recorded.

    Try out different timing between slides with the Rehearse button
  • Make sure your microphone is set up correctly. On the Mac, go to System Preferences > Sound.

  • Print this list of keyboard shortcuts to refer to while you're recording.

    Task

    Keyboard Shortcut

    Advance to the next slide or animation

    N
    Click
    Spacebar
    Right Arrow
    Down Arrow
    Return
    Page Down

    Return to the previous slide or animation:

    P
    Delete
    Left Arrow
    Up Arrow
    Page Up

    Go a specific slide

    Slide number + Enter

    Toggle screen blackout

    B
    . (period)

    Toggle screen whiteout

    W
    , (comma)

    Stop/Restart automatic show:

    S

    End slide show

    Esc
    Command+. (period)

    Erase drawing on screen

    E

    Go to next slide if hidden

    H

    Change pointer to pen

    Command+P

    Change pointer to arrow

    Command+A

    Hide arrow on mouse move

    CONTROL+H

    Shortcut menu

    CONTROL+click

    Advance on mouse click (rehearsing only)

    M

Record your slide show with PowerPoint 2016 for Mac

If you want to add narration or commentary to the slide show, make sure your microphone is set up and working.

To start recording:

  1. Click the Slide Show tab, select the slide where you want the recording to begin, and then click Record Slide Show.

    Click Record Slide Show to start recording
  2. During recording, use Ctrl+click to access the recording commands that let you navigate through the slides, change cursors, or trigger screen blackouts or whiteouts.

    Control-click to see a list commands while you're recording
  3. Click End Show to stop recording.

  4. A Save dialog box appears. Click Yes to save your recording, or No if you want to record it again.

    Saving overwrites anything you've previously recorded. If you want to record another slide show with the same set of slides, save your presentation file with a different name.

  5. Click Play from Start to preview your recording.

Set playback options with PowerPoint 2016 for Mac

When you've finished recording and are ready to distribute the presentation, click Set up Slide Show and choose the options that are right for your audience.

Set the show type and other options before you distribute the show
  • Show type    Show full screen or windowed.

  • Show options    Turn off narration or transitions.

  • Slides    Choose a subset of slides, or a Custom show if you've set one up.

  • Advance slides    Set up this version of the slide show so someone can page through it manually.

Notes: 

  • To do this procedure, your computer must be equipped with a sound card, microphone, and speakers. Make sure that you aren't running any other sound recording applications, such as Speech Recognition.

  • Recording slide timings will also record the timing and duration of animation effects and the use of any triggers on your slide. You can turn the timings off when you don't want the presentation to use them.

  • Narration is not saved when you save a presentation as a movie.

Record a presentation with PowerPoint 2011 for Mac

  1. In the navigation pane, click the slide that you want to start with.

    How to select slides in the navigation pane

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  2. On the Slide Show tab, under Presenter Tools, click Record Slide Show.

    Slide Show tab, Presenter Tools group

  3. The recording automatically starts when you enter presenter view; however, you can pause and then restart the recording when you need to. Do any of the following:

To

Do this

Pause the recording

Click   Pause timer button

Continue the recording

Click Start timer button

Reset the recording for the current slide

Click Reset timer button

Advance to the next or previous slide

Click Go to next slide or previous slide buttons

  1. When you reach the last slide or exit presenter view, PowerPoint prompts you to save the timings.

    Tips: 

    1. In slide sorter view you can see the timing for each slide.

    2. An audio icon Audio icon on slide appears in the lower-right corner of each slide that has narration. However, this icon is not visible to the audience during a slide show.

Change the narration on a slide with PowerPoint 2011 for Mac

When you change the narration for a single slide, the timing is also updated.

  1. In the navigation pane, select the slide for which you want to change the narration.

    How to select slides in the navigation pane

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  2. On the Slide Show tab, under Presenter Tools, click Record Slide Show.

    Slide Show tab, Presenter Tools group

  3. When you are finished recording, click Exit Show or press ESC .

  4. When prompted to save the timings, click Yes.

    Note: To delete the narration from a slide, select the audio icon Audio icon on slide on the slide, and then press DELETE .

Set slide timings manually with PowerPoint 2011 for Mac

PowerPoint will automatically record your slide timings when you record the slide show or you can manually set the slide timings to accompany your narration.

  1. In the navigation pane, select the slide or slides for which you want to manually set slide timing.

    How to select slides in the navigation pane

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.To select multiple slides, hold down COMMAND  as you click the slides. Or, if you organized your slides into sections, select a whole group of slides by clicking the section title. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  2. On the Transitions tab, under Advance Slide, select the After check box, and then type the number of seconds.

    Transitions tab, Advance Slide group

Turn off narration or slide timings before you play a slide show with PowerPoint 2011 for Mac

Turning off the narration and slide timings does not delete them. You can turn the narration or timings back on at any time without having to recreate them.

  • Do one of the following:

To

Do this

Turn off slide timings

On the Slide Show tab, under Set Up, clear the Use Timings check box.

Slide Show tab, Set Up group

Turn off narrations for all slides

On the Slide Show tab, under Set Up, clear the Play Narrations check box.

Slide Show tab, Set Up group

Related information

Add, edit, or remove transitions between slides in PowerPoint 2016 for Mac

View your speaker notes as you deliver your slide show in PowerPoint 2016 for Mac

Add audio to your slide show in PowerPoint 2016 for Mac

Save a presentation as a movie file

Record audio

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