Record audio for your PowerPoint presentation

To record and playback sound, your computer must be equipped with a sound card, microphone, and speakers. Make sure that you aren't running any other sound recording applications, such as Speech Recognition, while you are recording.

Record audio and add it to a slide
  1. In the navigation pane, click the slide that you want to add sound to.

  2. On the Insert menu, point to Audio, and then select Record Audio.

    The Record Sound dialog box opens.

  3. To start recording, click Record  Record button .

  4. When you are finished, click Stop  Stop button .

  5. To listen to the sound that you just recorded, click Play  Play Recorded Sound button .

  6. In the Name box, type a name for the sound, and then click Insert.

An audio icon The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac appears on the slide.

Set the playback options
  1. On the slide, select the audio clip icon The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac .

  2. On the PowerPoint ribbon, on the Playback tab, do the following, as needed:

    • Determine when the audio clip should start playing: In the Start list, select Automatically or When Clicked.

    • To play an audio clip continuously until stopped (rather than just playing once), select Loop Until Stopped. (Used alone, this option means the looping sound lasts while the slide it resides on is being shown. When Loop Until Stopped is used in tandem with Play Across Slides, the looping sound continues throughout the presentation.)

    • To play the audio clip as you click through the slides in your presentation, select Play Across Slides.

    • Select Hide During Show if you want the audio icon to be invisible during Slide Show.

Preview Audio
  • On the slide, select the audio icon, and then click the Play/Pause button beneath the audio icon.

    The Audio icon and playback controls in PowerPoint for Mac 2011
Hide the Audio icon
  1. Click the audio clip icon. The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac

  2. On the PowerPoint ribbon, on the Playback tab, select the Hide During Show check box.

    Important: Use this option only if you set the audio clip to play automatically. Note that the audio icon is always visible unless you drag it off the slide.

Record audio and add it to a slide
  1. In the navigation pane, click the slide that you want to add sound to.

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.  Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  2. On the Home tab, under Insert, click Media, and then click Record Audio.

    Home tab, Insert group
  3. To start recording, click Record  Record button .

  4. When you are finished, click Stop  Stop button .

  5. To listen to the sound that you just recorded, click Play  Play Recorded Sound button .

  6. In the Name box, type a name for the sound, and then click Save.

    An audio icon Audio icon on slide appears on the slide.

Set the playback options
  1. On the slide, select the audio clip icon Audio icon on slide .

  2. On the PowerPoint ribbon, on the Format Audio tab, choose one of the three Start options:

    • Automatically: During the presentation, the audio will start immediately when the slide it lives on appears onscreen. (This setting can be paired with Playback Options = Hide During Show so that the audio icon is not visible to viewers of the presentation.)

    • On Click: During the presentation, the audio will start when the audio icon is clicked.

    • Play Across Slides: By default, the audio stored on a slide stops when you transition to the next slide, but this setting allows the audio to continue to play. (This setting can be paired with Playback Options = Loop Until Stopped if you like.

    • Select Hide During Show if you want the audio icon to be invisible during Slide Show.

  3. On the PowerPoint ribbon, on the Format Audio tab, choose one or more Playback Options:

    • To play an audio clip continuously until stopped (rather than just playing once), select Loop Until Stopped. (Used alone, this option means the looping sound lasts while the slide it resides on is being shown. When Loop Until Stopped is used in tandem with Play Across Slides, the looping sound continues throughout the presentation.)

    • To play the audio clip as you click through the slides in your presentation, select Play Across Slides.

    • Rewind After Playing

Preview Audio
  • On the slide, select the audio icon, and then click the Play/Pause button beneath the audio icon.

    Play your audio clip
Hide the Audio icon
  1. Click the audio clip icon. Audio icon on slide

  2. On the PowerPoint ribbon, on the Format Audio tab, open the Playback Options list and select the Hide Icon During Show check box.

    Important: Use this option only if you set the audio clip to play automatically. Note that the audio icon is always visible unless you drag it off the slide.

See also

Record a slide show

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