Record audio and video notes

Microsoft Office OneNote 2007 enables you to record audio and video clips as you take notes. To record audio, you need a microphone. Most current models of laptop and portable computers have a built-in microphone that allows you to record audio in OneNote using no additional hardware. If your computer does not have a built-in microphone, you can purchase an external microphone, either digital or analog, and then plug it into the sound input jack on your computer. To record video, you need to connect a digital camera capable of recording movie clips, such as a webcam.

Audio and video recordings can be useful note-taking tools in a variety of situations, including meetings and lectures. For example, you can use an audio recording as a way to verify notes that that you have taken in class. You can use a video recording to capture an important demonstration. If you do a lot of research, audio and video recordings also work well in conjunction with side notes. When you drag research information from the Web into a side note, you can annotate each item with an audio-recorded note about the item to later remind yourself about its significance.

What do you want to do?

Record an audio or video clip

Play back an audio or video recording

Share audio or video recordings with others

Adjust audio or video recording settings

Record an audio or video clip

Audio and video recordings you make in OneNote are directly linked to any notes you take when the recording is made. This lets you later search your notes for keywords or specific text that is associated with a particular recording. For example, if you are in a meeting and the speaker is explaining a complex work process, you can record the presentation and then, in your notes, type "work process" to indicate the topic of the recording. Whenever you play back the recording, OneNote shows you the accompanying notes that you took.

To record audio or video clips in OneNote, Microsoft DirectX 9.0a or later and Microsoft Windows Media Player 9 or later are required.

  1. Click the location on the page where you want to place the recording — for example, beside a paragraph or photo that you are commenting on.

  2. On the Standard toolbar, click the arrow next to the Record button, and then click either Record Audio Only or Record Video.

    A time stamp is placed on the page.

  3. Start recording your audio notes or video notes.

  4. To finish the recording, click Stop Button image on the Audio and Video Recording toolbar.


  • If you choose Record Audio Only, OneNote records the sound clip as a .wma file. If you choose Record Video, OneNote combines audio and video in a .wmv file, provided that a microphone is connected to your computer or is available as part of the camera. Once a video recording has been created in OneNote, you cannot separate the audio portion from the video portion in your notes.

  • If OneNote is not running, you can still initiate an audio recording by right-clicking the OneNote icon at the far right of the Windows taskbar, and then clicking Start Recording Audio.

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Play back an audio or video recording

  1. Open the page that contains the audio or video recording that you want to play back.

  2. Click the icon next to the notes to see or hear the portion of the recording that's associated with those notes.

  3. Stop or pause the playback at any time by clicking Stop Button image or Pause Button image on the Audio and Video Recording toolbar.


  • By default, the See Playback button on the Audio and Video Recording toolbar is active. This causes OneNote to select in turn each item you created during the recording. If you want to listen without following along in your notes, click the See Playback button to deactivate it.

  • To play back only the audio portion of a video recording, on the Audio and Video Recording toolbar, click Hide Video Window button image .

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Share audio or video recordings with others

You can share the audio and video recordings that you make with other people, even if they do not have OneNote installed on their computers.

Send audio and video files in an e-mail message

  1. On the Tools menu, click Options.

  2. In the Category list in the Options dialog box, click E-mail.

  3. Select the Attach embedded files to the e-mail message as separate files option, and then click OK.

  4. Click the tab of the page that contains the audio or video files you want to send.

  5. On the File menu, point to Send Page To, and then click Mail Recipient (as Attachment).

  6. Fill out the e-mail form, and then click Send.


  • In the e-mail message, instruct your recipients to save the .wma or .wmv files to the same location as the OneNote file so that they can play the audio or video right from the page.

  • You can also send just the audio or video recording by sending only the .wma or .wmv file.

Publish pages that contain audio and video files

  1. Click the page tab for the page you want to publish.

  2. On the File menu, click Save As.

  3. In the Save As dialog box, navigate to the shared location where you want to publish the .one file and the .wma or .wmv files.

  4. In the Save as type box, click OneNote Sections.

  5. Click Save.

To listen to shared audio recordings or to view shared video recordings, your recipients must do the following:

  • They must have Microsoft Windows Media Player 9 or later installed on their computer. The media player comes installed with the Microsoft Windows operating system and can be downloaded from the Microsoft Web site.

  • Save both the OneNote page and the Windows Media Player file (.wma for audio or .wmv for video) to the same location.

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Adjust audio or video recording settings

If the quality of your recordings in OneNote does not meet with your expectations, you can adjust the default audio and video settings.

  1. On the Tools menu, click Options.

  2. In the Category list in the Options dialog box, click Audio and Video.

  3. Select the options you want.

Tip: To verify that your camera, microphone, or speakers are working correctly, click Tuning Wizard.

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