Reach out with contact groups (distribution lists)

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

If you often send email to the same group of people, you can save time by using a distribution list, which is called a contact group in Outlook. Instead of typing out everyone’s address whenever you email the group, just type the name of the contact group. Here’s how to create one.

Inside this course:

Reach out with contact groups (distribution lists) (3:29)
Use a contact group to send an email to multiple people—a project team, a committee, or even just a group of friends—without having to add each name each time you want to write them.

Group contacts using categories (4:31)
If you can’t create contact groups in the contact folder, one alternative is to use categories. Categories are pretty easy to use, but the lists are only available on your local computer. If you want to create a contact group that’s stored online with your email contacts, you can log on to your email account with a browser. Watch this video to learn more about these alternatives.

Create a contact group from an Excel list (4:29)
If you need to, you can use contact groups to send email to large groups with hundreds of members. And often the easiest way to do that is to create a list in a spreadsheet program like Microsoft Excel.

Course summary
A brief reminder of the key points in this course.

More courses available at Microsoft Office Training.

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!