Quickly add new contacts in Outlook

In many cases, there's no need to type all the information for a new contact into Microsoft Office Outlook 2007. Here are some shortcuts to make your job easier.

You can add a contact in one of the three following ways:

Add a contact from a message that you receive

  1. Open or preview the message that contains the name that you want to add to your contacts.

  2. Right-click the name of the sender who you want to make into a contact, and then click Add to Outlook Contacts on the shortcut menu.

    Note: In Outlook, there is no option to add contact information automatically to Contacts or Address Book when you reply to a contact.

  3. In the contact properties window, click Save.

    Note: It may take a few seconds for the contact properties window to appear depending on the connection to the Exchange server.

Add a contact copied from another contact

You can create a new contact from an existing contact by using the existing contact as a template, and then changing any of the information, as necessary.

  1. In Contacts, in Business Cards view, click the contact that you want to use as a template.

    Note: You can also complete this procedure in the Address Cards and Detailed Address Cards views.

  2. Press CTRL+C, and then press CTRL+V.

  3. In the Duplicate Contact Detected box, click Add new contact.

    When you save a contact or an Electronic Business Card with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact. To find out more, see Resolve or delete duplicate contacts.

  4. Click Add.

    The new contact will appear in Business Cards view, next to the contact you copied.

  5. Double-click the new contact to open it, and then edit the information as needed.

  6. Click Save and Close.

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Add a contact from a message that you receive

  1. Open or preview the message that contains the name that you want to add to your contacts.

  2. Right-click the name of the sender who you want to make into a contact, and then click Add to Contacts on the shortcut menu.

    Note: In Outlook, there is no option to add contact information automatically to Contacts or Address Book when you reply to a contact.

Add a contact copied from another contact

You can create a new contact from an existing contact by using the existing contact as a template, and then changing any of the information, as necessary.

  1. In Contacts, in Business Cards view, click the contact that you want to use as a template.

    Note: You can also complete this procedure in the Address Cards and Detailed Address Cards views.

  2. Press CTRL+C, and then press CTRL+V.

  3. In the Duplicate Contact Detected box, click Add new contact.

    When you save a contact or an Electronic Business Card with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact. To find out more, see Resolve or delete duplicate contacts.

  4. Click Add.

    The new contact will appear in Business Cards view, next to the contact you copied.

  5. Double-click the new contact to open it, and then edit the information as needed.

  6. Click Save and Close.

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Add a contact from a message that you receive

  1. Open or preview the message that contains the name that you want to add to your contacts.

  2. Right-click the name of the sender who you want to make into a contact, and then click Add to Contacts on the shortcut menu.

    Note: In Outlook, there is no option to add contact information automatically to Contacts or Address Book when you reply to a contact.

Add a contact copied from another contact

You can create a new contact from an existing contact by using the existing contact as a template, and then changing any of the information, as necessary.

  1. In Contacts, in Business Cards view, click the contact that you want to use as a template.

    Note: You can also complete this procedure in the Address Cards and Detailed Address Cards views.

  2. Press CTRL+C, and then press CTRL+V.

  3. In the Duplicate Contact Detected box, click Add new contact.

    When you save a contact or an Electronic Business Card with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact. To find out more, see Resolve or delete duplicate contacts.

  4. Click Add.

    The new contact will appear in Business Cards view, next to the contact you copied.

  5. Double-click the new contact to open it, and then edit the information as needed.

  6. Click Save and Close.

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