Quick start: Print a worksheet

Before you print a worksheet, it's a good idea to preview it to make sure that it looks the way you want. When you preview a worksheet in Microsoft Excel, it opens in the Microsoft Office Backstage view. In this view, you can change the page setup and layout before you print.


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Preview the worksheet

  1. Click the worksheet or select the worksheets that you want to preview.

  2. Click File, and then click Print.

    Keyboard shortcut    You can also press Ctrl+P.

    Note    The preview window will display in black and white or color based on what type of printer you are connected to.

To preview the next and previous pages, at the bottom of the Print Preview window, click the left or right arrows next to the page numbers. You can also type the page number that you want to see Next Page and Previous Page.

Note    If there is only one page, no arrows appear. To view multiple worksheets, under Settings, click Print Entire Workbook.

Under Settings, click Print Entire Worksheet

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Set printing options

Do one or more of the following:

  1. To change the printer, click the drop-down box under Printer, and select the printer that you want.

  2. To make page setup changes, including changing page orientation, paper size, and page margins, select the options that you want under Settings.

To scale the whole worksheet to fit on a single printed page, under Settings, click the option that you want in the scale options drop-down box.

Under Settings, click the scaling option you want

Tip    For information about how to set headers and footers, see Use headers and footers in worksheet printouts. For information about how to repeat specific rows or columns on printed pages, see Repeat specific rows or columns on every printed page.

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Print all or part of the worksheet

To print the active sheet or sheets, or the whole workbook, under Settings, select the option that you want.

Under Settings, click Print Entire Worksheet

  1. To print a portion of the worksheet, do the following:

    1. Click the Home tab to return the worksheet, and then select the range of data that you want to print.

    2. On the File tab, click Print.

    3. Under Settings, click Print Selection.

      Note    If a worksheet has a defined print area, Excel prints only that area. If you don't want to print only the defined print area, click Ignore print area.

  2. Click Print.

Next steps

For detailed instructions on how to print a worksheet, see Print a worksheet or workbook and Define or clear a print area on a worksheet.

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