Quick start: Print a worksheet

Before you print a worksheet, it's a good idea to preview it to make sure that it looks the way you want. When you preview a worksheet in Microsoft Excel, it opens in the Microsoft Office Backstage view. In this view, you can change the page setup and layout before you print.

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Preview the worksheet

  1. Click the worksheet or select the worksheets that you want to preview.

  2. Click File, and then click Print.

    Keyboard shortcut    You can also press CTRL+P.

    Note    The preview window will display in black and white, regardless of whether your worksheet(s) includes color, unless you are configured to print on a color printer.

  3. To preview the next and previous pages, at the bottom of the Print Preview window, click Next Page and Previous Page.

    Note    Next Page and Previous Page are available only when you select more than one worksheet, or when a worksheet contains more than one page of data. To view multiple worksheets, under Settings, click Print Entire Workbook.

    Settings options

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Set printing options

Do one or more of the following:

  1. To change the printer, click the drop-down box under Printer, and select the printer that you want.

  2. To make page setup changes, including changing page orientation, paper size, and page margins, select the options that you want under Settings.

  3. To scale the entire worksheet to fit on a single printed page, under Settings, click the option that you want in the scale options drop-down box.

    Scaling options

Tip    For information about how to specify headers and footers, see Use headers and footers in worksheet printouts. For information about how to repeat specific rows or columns on printed pages, see Repeat specific rows or columns on every printed page

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Print all or part of the worksheet

  1. To print the active sheet or sheets, or the entire workbook, under Settings, select the option that you want.

    Settings options

  2. To print a portion of the worksheet, do the following:

    1. Click the Home tab to return the worksheet, and then select the range of data that you want to print.

    2. On the File tab, click Print.

    3. Under Settings, click Print Selection.

      Note    If a worksheet has a defined print area, Excel prints only that area. If you don't want to print only the defined print area, select the Ignore print area check box.

  3. Click Print.

Next steps

For detailed instructions on how to print a worksheet, see Print a worksheet or workbook and Define or clear a print area on a worksheet.

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