Quick Start: Share your desktop or a program

Microsoft® Lync™ Online communications software makes it easy for you to share your desktop with others remotely. During a Lync conversation or online meeting, you can show your screen to everyone in the conversation or meeting. Not only can you show them your desktop, you can choose to show only one program.

You can also deliver Microsoft® PowerPoint® presentations and collaborate with others on a virtual whiteboard, which is a fresh page for notes and drawings that everyone in the meeting can use together. When you start to share your desktop or a program, you’re the only one in control. If you want, you can allow others to navigate and make changes on your desktop with their own mouse and keyboard.

What do you want to do?

Share your desktop with others

Share a program

Share a PowerPoint presentation

Create a whiteboard

Give control to others

Stop sharing

Share your desktop with others

To share your desktop with others:

  1. Click Start, click All Programs, click Microsoft Lync, and then click Microsoft Lync 2010.

  2. In your Contacts list, double-click a contact’s name.

  3. When the conversation window opens, click the Share menu.

    Lync Share Menu

  4. If you only have one monitor, click Desktop. Otherwise, choose which monitor(s) to share.

    Communicator

A bar that reads You are sharing appears at the top of your screen.

  1. (Optional) To see how your screen looks to participants, click Preview. To close the preview, click Hide Stage.

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Share a program

  1. In the conversation window, click the Share menu, and then click Program.

  2. In the Share Programs dialog box, double-click the program that you want to show.

Share Program

A bar that reads You are sharing appears at the top of your screen.

  1. (Optional) To see how your screen looks to participants, click Preview. To close the preview, click Hide Stage.

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Share a PowerPoint presentation

  1. In the conversation window, click Share, and then click PowerPoint Presentation.

  2. In the Share PowerPoint dialog box, double-click the PowerPoint presentation that you want to share. When the content is prepared for presentation and uploaded, the other participants will be able to see your presentation.

Note:  You can make annotations on the presentation using the drawing tools at the lower left of the presentation.

A bar that reads You are sharing appears at the top of your screen.

  1. (Optional) To see how your screen looks to participants, click Preview. To close the preview, click Hide Stage.

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Create a whiteboard

  1. In the conversation window, click the Share menu, and then click New Whiteboard.

  2. To start writing or drawing on the whiteboard, use the annotation tools at the lower left of the whiteboard.

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Give control to others

  1. While sharing your desktop, monitors, or a program, on the sharing bar, click the Give Control menu.

    Communicator

  2. Click Automatically accept control requests, to give control to everybody, or click the name of an individual under Attendees.

  3. In the Lync dialog box confirming that you want to give control, click OK.

  4. When you want to take back control, press Ctrl+Alt+Space. If Automatically accept control requests is selected, click it to clear it.

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Stop sharing

  • On the sharing bar at the top of your screen, click the Stop Sharing button.

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