Propose, accept, or decline a new meeting time

If you receive a meeting request inOutlook for a time when you aren’t available, instead of declining the request, consider proposing a new meeting time. The meeting organizer can accept or decline the change.

  1. In the open meeting request, click Meeting.

  2. In the Respond group, click Propose New Time.

    When you propose a new time, you tentatively accept the meeting. However, if you click the text Propose New Time (the lower part of the button) you have the additional options to click Decline and Propose New Time.

    Meeting organizers can send meeting requests that restrict the ability to propose alternate meeting times. If the meeting organizer has restricted meeting proposals, the Propose New Time command isn’t available. Also, you can’t propose a new time for meetings in a series — also known as recurring meetings.

  3. Click a time when all invitees are available.

  4. Click Propose Time.

  5. Click Send.

If you are the meeting organizer, proposed meeting time changes are sent to you. You decide whether to change the scheduled meeting time.

Accept a proposed new meeting time

  1. Open the meeting request.

  2. Click Accept Proposal.

  3. Click Send Update.

Decline a proposed new meeting time

  1. Open the meeting request.

  2. Click Meeting Response.

  3. In the Respond group, click Reply, type your message, and then click Send.

  4. In the meeting request, on the Meeting Response tab, in the Delete group, click Delete.

    The meeting remains at the original time.

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