Propose a new meeting time in Outlook 2016 for Mac

When you receive a meeting invitation for a time that conflicts with another appointment on your calendar, you can propose a new meeting time — from your email inbox or from your calendar.

Note: To use Propose New Time, you must be connected to Exchange Server 2013 SP1 or later.

Propose a new meeting time from your email inbox

  1. In your email inbox, double-click the meeting request to open it.

  2. Click Propose New Time, and choose one of the following:

    Propose a new time

    • Tentative and Propose New Time

      Tip: By selecting this option, if the meeting organizer doesn't accept your proposed new time, you'll appear as a 'tentative' attendee in the calendar.

    • Decline and Propose New Time

      Tip: By selecting this option, if the meeting organizer doesn't accept your proposed new time, the calendar will show you as not attending the meeting.

  3. Enter the date and time of your new meeting proposal, and click Propose New Time.

    Change time and click Propose New Time

    Tip: You can also click the top of the blue, time line border (shown below) and move it left or right to a different meeting date and time.

    Time line border handles

  4. In the lower, right corner, click Propose New Time.

  5. Add a note in the body of the message, and click Send.

Propose a new meeting time from your calendar

If you've already accepted a meeting request and decide later you want to propose a new time, you can do this from the calendar.

  1. In the calendar, right-click the meeting you want to propose a new time for, click Propose New Time, and choose one of the following:

    Propose new time from the calendar

    • Tentative and Propose New Time

      Tip: By selecting this option, if the meeting organizer doesn't accept your proposed new time, you'll appear as a 'tentative' attendee in the calendar.

    • Decline and Propose New Time

      Tip: By selecting this option, if the meeting organizer doesn't accept your proposed new time, the calendar will show you as not attending the meeting.

  2. Enter the date and time of your new meeting proposal, and click Propose New Time.

    Change time and click Propose New Time

    Tip: You can also click the top of the blue, time line border (shown below) and move it left or right to a different meeting date and time.

    Time line border handles

  3. In the lower, right corner, click Propose New Time.

  4. Add a note in the body of the message, and click Send.

Related information

Accept or decline a new meeting proposal in Outlook 2016 for Mac

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