Important: As announced in July 2022, the FindTime add-in will soon be replaced with Scheduling Poll as a native feature in Outlook. See more details here.
What information does FindTime store?
FindTime stores encrypted personal information about organizers, attendees, and meetings.
-
Organizers
-
Your encrypted name, email, time zone, and the default setting you use to create polls (including your Skype information).
-
Encrypted information about every poll you've created, completed, and cancelled. This includes the attendees, poll subject and body, and the votes submitted by all participants.
-
All information about deleted polls are purged, except for the time it was created and deleted, and how it was deleted (organizer deletion, expiration, etc.).
-
-
Attendees
-
Encrypted name and email address as provided by the organizer.
-
Where is information stored?
Poll data is stored in the organizers mailbox.
What information is visible to others?
Information about organizers and attendees is only visible to people who know the voting page URL of a poll. Available information is limited to what is displayed on the page, i.e. your display name, email, the votes you submitted, who you are meeting with, and the subject of the meeting.
Who can access the organizer dashboard?
Only organizers can see information in their organizer dashboard. Organizers are authenticated by signing in to their Microsoft 365 for business account.
Who can view the voting page?
Anyone who receives an email poll can access and view the voting page. This typically includes only the organizer, recipients of email polls, and attendees added manually on the voting page.
Using FindTime, organizers can do the following to limit access to the voting page:
-
Lock a poll to prevent recipients from sharing it further. For more information, see the fourth bullet in item 9 in How to create a FindTime poll (microsoft.com).
-
Require attendees to verify their identify to prevent anonymous voting. For more information, see the fifth bullet in item 9 in How to create a FindTime poll (microsoft.com).
-
Tenant admins can also block voting for their users at the org level by using appropriate cmdlets and available parameters for settings related to FindTime. For more information, look for parameters related to FindTime in Set-OrganizationConfig (ExchangePowerShell) | Microsoft Docs.
