Print an envelope in Word 2016 for Mac

The trick to printing an envelope is knowing which way to feed the envelope into your printer. Word helps with that by getting information from your printer and showing you the right feed option.

  1. Open a document in Word.

  2. Click Mailings, and then click Envelopes.

    On the Mailings tab, click Envelopes to select and enter addresses to be printed to envelopes.

    Word displays the Envelope dialog box.

    Enter addresses and configure styles and options in the Envelope dialog box.
  3. In Delivery address, type the destination address.

  4. In Return address, verify the address or enter a different address.

    Clear Use my address and click Insert Address to select a return address from your contacts.

    If Use my address is selected, Word automatically fills in the address associated with your contact information. To enter a different address, clear the Use my address check box and type a replacement address, or click Insert Address to locate a replacement in your contacts.

  5. To select the size and orientation of the envelope from a configuration supplied by your printer, click Page Setup.

    Click Page Setup to select an envelope size and layout from configurations supplied by your printer.
  6. If you want to add the envelope as a page in the currently open document, select Insert this envelope into the active document.

    To include this evelope as part of the current document, select Insert this envelope into the active document.
  7. When the delivery and return addresses are correct, click OK.

    Word opens a new window with the addresses laid out for printing on an envelope.

  8. Make any additional changes that you want to the envelope, and then on the File menu, click Print.

Change the size, font, or layout

  1. To make changes to the envelope size, the fonts of the addresses, or the layout of the addresses, click the Mailings tab, and then click Envelopes.

  2. To change the font or font size of the delivery address or return address, click Font under the address that you want to change.

    Word opens the Font dialog box.

    In the Font dialog box, make changes to the fonts of selected text.
  3. Select or enter new settings for the font of the address that you are changing, and then click OK.

  4. To change the position of the addresses on the envelope, under Delivery Address or Return Address, click Position to open the Address Position dialog box.

    In Address Position, you can change the distance of the delivery and return addresses from the edges of the envelope.
  5. Change any or all distances shown in Address Position, and then click OK.

  6. To change the envelope size to another configuration provided by your printer, click Page Setup.

  7. To define a new envelope size and layout, click Custom.

    Click Custom to define envelope sizes and layouts other than those provided by your printer.

    Word displays the Custom Page Options dialog box.

    In Custom Page Options, select an envelope size and an orientation for feeding the envelope into the printer.
  8. To set a custom size for an envelope, select Custom size in the Envelope size list.

    Enter a width and height for your envelope.

    Even if Custom size is already selected, selecting it again causes Word to display the Envelope Size dialog box.

  9. Click OK to accept these dimensions for your envelope.

  10. Click OK again to return to the Envelope dialog box, where you can choose to make more changes or print your envelope.

Save your envelope settings and use them again

To save all of the envelope settings that you created for future use, select Insert this envelope into the active document in the Envelope dialog box.

To include this evelope as part of the current document, select Insert this envelope into the active document.

When Word adds the envelope to the current document, it displays the envelope as page 1. To save your document with the inserted envelope, click File, and then click Save As. Navigate to a folder, verify or change the file name, and click Save.

When you print another envelope, it’s just a few steps.

  1. Open the document you saved.

  2. Click Mailings > Envelopes.

    Word opens the Envelope dialog box, displaying the addresses, if any, and envelope settings that are saved in the file.

  3. Make any changes that you want to addresses, layout, or envelope size.

  4. Click File > Print.

    Make sure that your envelope appears in the preview area.

    Tip:  To print multiple envelopes with the same address, type the number of envelopes you want to print in the Copies box.

  5. Under Pages, select Current Page, and then click Print.

Print envelopes for a mass mailing

If you want to print a batch of envelopes with different addresses, see one of the following topics:

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