Print a document showing tracked changes and comments

In Word 2010, you can use the new Backstage view to easily preview and print your files.
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Microsoft Office Word provides several options for printing documents with tracked changes. You can also hide the tracked changes for printing.

In this article

Print a document with tracked changes and comments showing

Change the layout for printing tracked changes

Print a list of changes made to a document

Hide tracked changes and comments when printing

Print a document with tracked changes and comments showing

Before you print the document, switch to Print Layout view and display the tracked changes and comments the way that you want them to appear in the printed document. You have several options.

  • Print showing all markup    On the Review tab, in the Tracking group, click Show Markup.

    Word Ribbon Image

    Note   Clicking Show Markup displays or hides all markup in the document for selected reviewers. When you display all markup, all types of markup are selected on the Show Markup menu.

  • Print showing changes and comments by type or reviewer    On the Review tab, in the Tracking group, click Show Markup, and then select the type of change that you want to display.

    Word Ribbon Image

  • Print changes and comments for an editor or other reviewer    On the Review tab, in the Tracking group, in the Display for Review box, click Final Showing Markup.

    Word Ribbon Image

When the markup appears the way that you want it to, you are ready to print the document.

  1. Click the Microsoft Office Button Office button image, and then click Print.

  2. In the Print dialog box, in the Print what box, click Document showing markup, and then click OK.

    Notes   

    • By default, Microsoft Word chooses the zoom level and page orientation to best display the tracked changes in your printed document.

    • If balloons are turned on, the document will shrink to fit the balloons on the printed page. To make your printed page readable, you can turn off balloons by clicking Balloons in the Tracking group and then clicking Show all revisions inline. You can also set the page layout to landscape to print the balloons and the text in a more readable format. On the Page Layout tab, under Page Setup, click Orientation, and then click Landscape.

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Change the layout for printing tracked changes

  1. On the Review tab, in the Tracking group, click the arrow next to Track Changes, and then click Change Tracking Options.

  2. Under Balloons, in the Paper orientation in printing list, click one of the following:

    • Auto     When you select this option, Word decides the orientation that will provide the best layout for your document.

    • Preserve     When you select this option, Word prints the document with the orientation that is specified in the Page Setup dialog box.

    • Force Landscape     When you select this option, the orientation is landscape and the most room is allowed for balloons.

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Print a list of changes made to a document

  1. Click the Microsoft Office Button Office button image, and then click Print.

  2. In the Print what box, click List of markup.

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Hide tracked changes and comments when printing

  1. Click the Microsoft Office Button Office button image, and then click Print.

  2. In the Print what box, click Document (instead of Document showing markup).

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Applies To: Word 2007



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