Preview worksheet pages before printing

In Excel 2010, new user interface has been added to make printing even easier.
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You can avoid unexpected results and wasted paper by previewing your worksheet before printing.

  1. Click the worksheet or select the worksheets that you want to preview.

To select

Do this

A single sheet

Click the sheet tab.

Active sheet tab

If you don't see the tab that you want, click the tab scrolling buttons to display the tab, and then click the tab.

Tab scrolling buttons

Two or more adjacent sheets

Click the tab for the first sheet. Then hold down SHIFT while you click the tab for the last sheet that you want to select.

Two or more nonadjacent sheets

Click the tab for the first sheet. Then hold down CTRL while you click the tabs of the other sheets that you want to select.

All sheets in a workbook

Right-click a sheet tab, and then click Select All Sheets on the shortcut menu.

Tip: When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets on the shortcut menu.

  1. Click the Microsoft Office Button Office button image , click the arrow next to Print, and then click Print Preview.

    Keyboard shortcut     You can also press CTRL+F2.

  2. To preview the next and previous pages, on the Print Preview tab, in the Preview group, click Next Page and Previous Page.

    Note: Next Page and Previous Page are available only when you select more than one worksheet, or when a worksheet contains more than one page of data.

  3. To view page margins, on the Print Preview tab, in the Preview group, select the Show Margins check box.

    This displays the margins in the Print Preview view. To change margins, you can drag the margins to the height and width that you want. You can also change the column widths by dragging the handles at the top of the print preview page.

Tip: To make page setup changes, on the Print Preview tab, in the Print group, click Page Setup, and then select the options that you want on the Page, Margins, Header/Footer, or Sheet tabs of the Page Setup dialog box.

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