Preview a document

Seeing a print preview for your document in Word Online can seem a little confusing. That’s because it first creates a PDF to preserve the layout and formatting, and then you preview the PDF.

Note:  If you’re using Internet Explorer on Windows 7 or an earlier operating system, you’ll need to download and install a PDF viewer, such as the free Adobe Reader app before you can preview your document.

  1. From the File tab in Word Online, click Print. Even though the only option is Print to PDF, the PDF is the truest version of what would come out of your printer.

    Print command in Word Web App

  2. The Word Web App generates a PDF copy of your document.

    Word Online print dialog

  3. Click Click here to view the PDF of your document to open the PDF preview of your document.

    Tip:  If your default PDF viewer is Word, cancel the Word Online print job, open the document in Word (Edit Document > Edit in Word) and preview it from Word (File > Print).

    When you’ve finished previewing your document, click Cancel to exit preview an return to Word Online.

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