Prevent changes to a final version of a presentation

Before you share an electronic copy of a Microsoft PowerPoint 2010 presentation (.pptx) or template (.potx) with other people, you can use the Mark as Final command to make the presentation read-only and prevent others from making changes to it. When a presentation is marked as final, typing, editing commands, and proofing marks are turned off and the presentation becomes read-only. Additionally, the Status property of the document is set to Final.

The Mark as Final command helps you communicate that you are sharing a completed version of a presentation. It also helps prevent reviewers or readers from making accidental changes to the presentation.

Important: The Mark as Final command is not a security feature. Anyone who receives an electronic copy of a presentation marked as final can edit that presentation by removing the Mark as Final status. For more information about how to further secure your presentation, see Protect your document, workbook, or presentation with passwords, permission, and other restrictions.

Mark a presentation as final

  1. Open the presentation, and then click the File tab. The Backstage view opens

  2. In the left pane, click Info.

  3. Click Protect Presentation, and then click Mark as Final.
    Protect Presentation button with options

    Notes: 

    • To determine whether a presentation is marked as final, look for the Mark as Final icon in the status bar at the lower left of the PowerPoint window, as shown in the following figure:

      Mark as Final icon displays in the status bar for documents that are marked as final

    • To unlock a presentation that is marked as final and make it writable again, repeat the steps to mark a presentation as final. For more details, see Edit a presentation that is marked as final (read-only).

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×