Presenter view: tools for running a PowerPoint presentation

Applies to

Microsoft Office PowerPoint® 2003

Microsoft PowerPoint® 2002

Presenter view in PowerPoint features options that allow you more control over the slide show presentation, such as the ability to show slides out of sequence and a black-out button that allows you to blacken the screen for the audience while maintaining your view of the presentation and your notes on your own monitor. Presenter view works on an operating system that supports multiple displays, such as Microsoft Windows® 98, Microsoft Windows 2000, and Microsoft Windows XP or later, and allows you to run your presentation from one monitor and let the audience view it on another monitor or a projector.

running a slide show with presenter view

Using presenter view

In presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. The following illustration shows the various tools available to you from this view.

presenter view screen and options

1 Thumbnails of slides; click a thumbnail to skip slides or return to a slide that has already been presented.

2 This is the slide currently being shown to the audience.

callout 3 End Show button.

callout 4 Black-out button; click this button to temporarily darken the audience screen, and then click it again to show the current slide.

5 Up Next; indicates the item that will appear on screen with the next click.

6 Move forward or backward through the slide show presentation by using these buttons.

7 Slide number (for example, Slide 7 of 12).

8 Elapsed time, in hours and minutes, since the start of the slide show presentation.

9 Speaker's notes.

Setting up a presentation to use presenter view

In order to use presenter view, your computer must meet the following requirements:

  • The computer must have multiple monitor capability — check with the manufacturer about this. Usually desktop computers require two video cards in order to have multiple monitor capability; laptops often have the capability built in.

  • The computer must be running an operating system that supports multiple displays, such as Windows 98, Windows 2000, and Windows XP or later.

  • Multiple monitor support must be enabled by setting the display options. In Control Panel, click the Display icon.

  • Presenter view must be turned on.

To turn on multiple monitor support and presenter view

  1. In PowerPoint, on the Slide Show menu, click Set Up Show.

  2. Under Multiple monitors, select the Show Presenter View check box.

  3. In the Display slide show on list, click the monitor you want the slide show presentation to appear on.

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