Present and annotate a PowerPoint deck that you are sharing

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Learn how to present a PowerPoint deck in a Skype for Business meeting and how to annotate that file in real time--during your meeting.

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The following procedures describe how to perform tasks on a computer running Windows. To see instructions for other devices, see Specific "how to" instructions for your device

To present a PowerPoint deck in a Skype for Business meeting, on your PC
  1. From the Skype for Business meeting window, click the Present button Skype for Business Present button , then choose Present PowerPoint Files.

  2. Navigate to the PowerPoint file you want to share and click Open.

To view your notes (only you will see them)
  • While your PowerPoint deck is being shared, click NOTES in the lower right of the Skype for Business meeting window to reveal your presenter notes.

To advance through the deck
  1. To advance to the next slide:

    • Put your cursor in the meeting window stage area and left mouse click.

    • Click the right arrow just above the Video Call, Mute My Mic, Present, and Hang Up buttons.

    • Click the right arrow on your keyboard.

  2. To go to the previous slide:

    • Click the left arrow just above the Video Call, Mute My Mic, Present, and Hang Up buttons, or

    • Click the left arrow on your keyboard.

To annotate a PowerPoint slide in real time during a Skype for Business meeting
  1. While your PowerPoint deck is being shared, click the Annotations tool Annotations button for PowerPoint slides in the upper right side of the PowerPoint slide to reveal the tools.

  2. Click the Pen drop-down, then choose a pen color.

  3. The cursor changes to a small black square and you can draw on that slide. Meeting attendees will see what you draw in real time.

    Note: Be sure to check out the other Annotation tool options--like the highlighter, the stamp tool, and the shape tool. You can even insert a picture or send the annotated image to OneNote (see the More Options ellipsis).

    Annotations Tools

Specific "how to" instructions for your device

You cannot present or annotate a PowerPoint deck from Skype for Business for Android.

You cannot present or annotate a PowerPoint deck from Skype for Business for iOS.

You cannot present or annotate a PowerPoint deck from Skype for Business for Windows Phone.

Skype for Business is not available on Mac OS X devices.

To present a PowerPoint deck in a Skype for Business meeting
  1. From the Skype for Business meeting window, click the Present button Skype for Business Present button , then choose Present PowerPoint Files.

  2. Navigate to the PowerPoint file you want to share and click OK.

To view your notes (only you will see them)
  • While your PowerPoint deck is being shared, click the Notes button for PowerPoint slides button in the lower left of the Skype for Business meeting window to reveal your presenter notes.

To advance through the deck
  1. To advance to the next slide:

    • Put your cursor in the meeting window stage area and left mouse click.

    • Click the right arrow just above the Video Call, Mute My Mic, Present, and Hang Up buttons.

    • Click the right arrow on your keyboard.

  2. To go to the previous slide:

    • Click the left arrow just above the Video Call, Mute My Mic, Present, and Hang Up buttons, or

    • Click the left arrow on your keyboard.

To annotate a PowerPoint slide in real time during a Skype for Business meeting
  1. While your PowerPoint deck is being shared, click the Annotations tool Annotations button for PowerPoint slides in the upper right side of the PowerPoint slide to reveal the tools.

  2. Click the Pen drop-down, then choose a pen color.

  3. The cursor changes to a small black square and you can draw on that slide. Meeting attendees will see what you draw in real time.

    Note: Be sure to check out the other Annotation tool options--like the highlighter, the stamp tool, and the shape tool. You can even insert a picture or send the annotated image to OneNote (see the More Options ellipsis).

    Annotations Tools

Additional resources

For instructions on setting up Outlook and Skype for Business for this tutorial, see the Setup Instructions in Communicate your way.

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