PowerPoint keyboard shortcuts

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND+ P the Print dialog box opens.

Notes   

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Editing text and objects

To

Press

Delete one character to the left

DELETE

Delete one character to the right

Delete

Cut selected text or object

COMMAND+ X or F2

Copy selected text or object

COMMAND+ C or F3

Paste cut or copied text or object

COMMAND+ V or F4

Paste special

COMMAND+ CONTROL + V

Duplicate selected object

COMMAND+ D

Increase the font size

COMMAND+ SHIFT + >

Decrease the font size

COMMAND+ SHIFT + <

Change the case of letters

SHIFT + F3

Apply bold formatting

COMMAND+ B

Apply an underline

COMMAND+ U

Apply italic formatting

COMMAND+ I

Apply subscript formatting (automatic spacing)

COMMAND+ SHIFT + MINUS SIGN

Apply superscript formatting (automatic spacing)

COMMAND+ SHIFT + PLUS SIGN

Center a paragraph

COMMAND+ E

Justify a paragraph

COMMAND+ J

Left align a paragraph

COMMAND+ L

Right align a paragraph

COMMAND+ R

Undo the last action

COMMAND+ Z or F1

Open the Format Text dialog box, Font options

COMMAND+ T

Open the Format Text dialog box, Paragraph options

COMMAND+ OPTION + M

Moving around in text

To move

Press

One character to the left

LEFT ARROW

One character to the right

RIGHT ARROW

One line up

UP ARROW

One line down

DOWN ARROW

To the beginning of a word or one word to the left

OPTION + LEFT ARROW

One word to the right

OPTION + RIGHT ARROW

To the end of a line

COMMAND+ RIGHT ARROW or END

To the beginning of a line

COMMAND+ LEFT ARROW or HOME

To the beginning of a paragraph or up one paragraph

OPTION + UP ARROW

Down one paragraph

OPTION + DOWN ARROW

To the end of a text box

OPTION + END

To the beginning of a text box

OPTION + HOME

Working with objects

To

Press

Duplicate selected object

COMMAND+ D

Select the next object

TAB

Select the previous object

SHIFT + TAB

Select all objects and all text

COMMAND+ A

Move the selected object in the direction of the arrow

Arrow keys

Nudge the selected object slightly in the direction of the arrow

COMMAND+ arrow key

Group the selected objects

COMMAND+ OPTION + G

Ungroup the selected objects

COMMAND+ OPTION + SHIFT + G

Presentations

To

Press

Create a new presentation

COMMAND+ N

Create a new presentation with a template from the PowerPoint Presentation gallery

COMMAND+ SHIFT + P

Insert a new slide

CONTROL + M or COMMAND+ SHIFT + N

Zoom in

COMMAND+ PLUS SIGN

Zoom out

COMMAND+ MINUS SIGN

Make a copy of the selected slide in outline view, slide sorter view, or in the outline pane in normal view

COMMAND+ D

Make a copy of the selected slide in notes page view, or in the slides pane or notes pane in normal view

COMMAND+ SHIFT + D

Open a presentation

COMMAND+ O

Close a presentation

COMMAND+ W

Print a presentation

COMMAND+ P

Save a presentation

COMMAND+ S

Save a presentation with a different name, location, or file format.

COMMAND+ SHIFT + S

Quit PowerPoint

COMMAND+ Q

Find text and formatting

COMMAND+ F

Find and replace text and specific formatting

COMMAND + SHIFT + H

Open the Reference Tools

SHIFT + OPTION + F7

Check spelling

F7

Insert a hyperlink

COMMAND+ K

Cancel a command, such as Save As

ESC

Undo an action

COMMAND+ Z

Redo or repeat an action

COMMAND+ Y

Move through multiple open presentations.

This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.

COMMAND+ ~ or COMMAND+ F6

Duplicate the selected slide

COMMAND+ SHIFT + D

Changing views

To

Press

Switch to normal view

COMMAND+ 1

Switch to slide sorter view

COMMAND+ 2

Switch to notes page view

COMMAND+ 3

Switch to full screen slide show

COMMAND+ SHIFT + ENTER

Switch to presenter view

OPTION + ENTER

Show or hide guides

COMMAND+ OPTION + CONTROL + G

Switch to handout master view

COMMAND+ OPTION + 2 or SHIFT + click Slide Sorter View  Slide Sorter View button

Switch to slide master view

COMMAND+ OPTION + 1 or SHIFT + click Normal View  Normal view button

Switch to notes master view

COMMAND+ OPTION + 3

Expand the navigation pane in normal view, and switch to the outline tab

CONTROL + SHIFT + X

Close the navigation pane

CONTROL + SHIFT + C

Selecting text

To select

Press

One character to the right

SHIFT + RIGHT ARROW

One character to the left

SHIFT + LEFT ARROW

From the insertion point to the same point one line up

SHIFT + UP ARROW

From the insertion point to the same point one line down

SHIFT + DOWN ARROW

All text to the start of the line

SHIFT + HOME

All text to the end of the line

SHIFT + END

From the insertion point to the end of the paragraph

SHIFT + OPTION + DOWN ARROW

From the insertion point to the beginning of the paragraph

SHIFT + OPTION + UP ARROW

From the insertion point to the beginning of the text box

SHIFT + OPTION + HOME

From the insertion point to the end of the text box

SHIFT + OPTION + END

Slide show

You can use the following keyboard shortcuts while running your slide show in full-screen mode, with or without the presenter tools.

Tip   You can press the HELP key during a slide show to see a list of keyboard shortcuts. (The HELP key is not available on some laptop keyboards.)

To

Press

Perform the next animation or advance to the next slide

N , RETURN , PAGE DOWN , RIGHT ARROW , DOWN ARROW , ENTER , or the SPACEBAR (or click the mouse button)

Return to the previous animation or return to the previous slide

P , PAGE UP , LEFT ARROW , UP ARROW , or DELETE

Go to slide number

The number of the slide that you want to view, and then press RETURN .

Display a black screen, or return to the slide show from a black screen

B or PERIOD

Display a white screen, or return to the slide show from a white screen

W or COMMA

Stop or restart an automatic slide show

S or PLUS SIGN

Play slide show from the first slide

COMMAND+ RETURN

Play slide show from the current slide

COMMAND+ SHIFT + RETURN

End a slide show

ESC , COMMAND+ PERIOD , or HYPHEN

Erase on-screen annotations

E

Go to next hidden slide if the next slide is hidden

H

Redisplay hidden pointer and/or change the pointer to a pen

COMMAND+ P

Redisplay hidden pointer and/or change the pointer to an arrow

COMMAND+ A

Hide the pointer and button immediately

COMMAND+ I CONTROL + H

Hide the pointer and button in 10 seconds

COMMAND+ U

Show or hide the arrow pointer

A or EQUAL SIGN

Display the contextual menu

Hold down CONTROL and click the mouse button

Working in a table

To

Press

Move to the next cell

TAB

Move to the preceding cell

SHIFT + TAB

Move to the next line or row

DOWN ARROW

Move to the preceding line or row

UP ARROW

Start a new paragraph in a cell

RETURN

Add a new row at the bottom of the table

TAB at the end of the last row

Windows and dialog boxes

To

Press

Close the active window

COMMAND+ W

Perform the action assigned to a default button in a dialog box

RETURN

Cancel a command and close the dialog box

ESC

Hide the current window

COMMAND+ H

Minimize the current window

COMMAND+ M

See also

Common Office keyboard shortcuts

Create or delete a keyboard shortcut

Turn on Accessibility options

Applies To: PowerPoint for iPad, PowerPoint for Mac 2011, PowerPoint 2016 for Mac



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