Post to a blog

A blog is a Web site that enables you or your organization to quickly share ideas and information. Blogs contain posts that are dated and listed in reverse chronological order. People can comment on your posts, as well as provide links to interesting sites, photos, and related blogs.


Posts are an essential part of a blog. They are typically journal-like entries that contain information, ideas, and opinions. They are displayed in chronological order, starting with the most recent posts. To post comments to a blog, you must have permission to contribute to the Comments list.

You can create a post on a blog in Windows SharePoint Services 3.0 by using a Web browser, if you have permission to contribute to the Posts list. You don't need additional tools or programs to create content, add pictures, apply formatting, and insert hyperlinks.

Note: If your Web browser doesn't support ActiveX controls, then the formatting toolbar may not be available. However, you can use basic HTML tags to format the text in your blog posts. Find links to more information about formatting text in enhanced text fields in the See Also section.

You can also post content to a blog by doing the following:

  • Creating and submitting a post in an e-mail message. In order to submit a post in an e-mail message, your blog must be enabled to receive content in e-mail messages.

  • Creating a post by using a blog creation and publishing tool that is compatible with Windows SharePoint Services.

By default, blogs are set up so that approval is required before posts are published. This can be helpful if numerous people are publishing content, or if a post could contain sensitive content. By default, people who have permission to manage lists can approve blog posts, but you can customize those settings. Find links to more information about content approval in the See Also section.

When you create a blog post, you can save it as a draft if you want to edit or review it before other people see it, or you can publish it immediately.

  1. Navigate to the top-level of the blog.

  2. Under Admin Links, click Create a post.

  3. In the Title box, type the title that you want for your post.

    The title appears at the top of the post on the home page and in the Posts list

  4. In the Body section, type or enter the content that you want to include in your post.

    You can use the toolbar to format the text, or to insert art, hyperlinks, or tables.

  5. In the Category list, select the category that you want from the list.

    If you do not want to apply a category, click (None) in the list.

  6. In the Published section, verify that the date and time are correct for publishing the post, or change any settings necessary.

    The Publish Date specifies where the post appears on the homepage, because the posts appear in reverse chronological order. The first time that you create a post, the current date is listed. If you are publishing a draft that was created several days ago, you may want to edit this field to show the correct publish date.

    Tip: You can enter a date in the future, if you want your post to remain at the top of the blog until that date, for example if you are referring to a special event or promotion.

  7. Do one of the following:

    • To save your work and finish it later, or to save it as a draft for approval, click Save as Draft.

    • To publish the post immediately, click Publish.

      Note: If you do not have approval permissions, the Publish button does not appear.


      • If someone has configured the Post list so that approval is not required, then the Save as Draft button doesn't appear, and you cannot save a post as a draft. When you click Publish, the blog post will be visible on the blog.

If the blog is set up to receive posts in e-mail, you can create a post by sending it in an e-mail message that is addressed to the blog's Post list. The message then creates a blog post in the Post list.

To post to a blog using an e-mail program, first you need to obtain the address of the Post list. Depending on your situation, the e-mail address of the Post list may appear in the address book of your e-mail program, in which case you can add it to your personal contacts list in your e-mail program so that you can easily find it later. The address for the Post list may also appear in the description of the list.

If you cannot find the address of the Post list, you should ask your administrator or site owner whether the list is configured to receive posts in e-mail messages, and if so, ask for the address of the Post list.

  1. In your e-mail program, open a new e-mail message, and type the text that you want to post to your blog in the body of the e-mail message.

  2. In the To or Cc box, enter the address of the blog Post list.

  3. Send the e-mail message. In most e-mail programs, you click Send to send the message.

Tip: If the Post list is configured to receive attachments, you can include an attachment to your blog post by attaching the file to your e-mail message.

In addition to using the tools built into your blog, you can use blog-publishing programs that are compatible with Windows SharePoint Services. For example, Microsoft Office Word 2007 provides a blog template that enables you to create and publish blogs to a SharePoint site or other Web location.

When you are ready to create a new post, you can launch a compatible blog program from your blog, and then publish the post from the blog program. The first time that you launch the blog program you may be prompted to specify the Web address of your blog or other settings for your blog posts. For more information, see Help in your blog program.

  1. At the top level of your blog, under Admin Links, click Launch blog program to post.

  2. Follow the instructions in your blog program for creating and publishing blog posts.

    Note: Blogs also support common programming blog interfaces for posting. For more information, see the Windows SharePoint Services Developer Center on MSDN.

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