Pictures Tool

Add a Pictures tool to a workspace to display and share picture files in JPEG (.jpg) or bitmap (.bmp) format.

What do you want to do?

Add or view pictures

Edit pictures

Create links to pictures

Save pictures

Copy pictures

Cut or delete pictures

Rename pictures

Change Pictures Tool permissions

Add or view pictures

Click Show or hide the note page list to see a list of the picture files that you or other members of the workspace have added to the Pictures tool. The list provides status information about picture files, such as their size, type, modified date, and last editor.

Adding pictures

Do one of the following to add pictures:

  • On the Home tab, click Insert Picture to open the Open Picture File dialog box, select the picture file you want, and click Open.

  • Drag and drop picture files onto the picture viewing area or into the list.

  • Copy and paste pictures into the list.

When you add a new picture using the Open Picture File dialog box, it automatically displays in the picture viewing area. Likewise, if you drag and drop a picture file in the list, the new picture automatically displays and the file is added to the end of the list.

Note: The Pictures tool automatically scales all pictures you add to fit the current size of the picture viewer window.

Viewing pictures

To view pictures, click the Previous or Next buttons to move sequentially among pictures or select a picture in the list.

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Edit pictures

You can edit pictures in the Pictures tool if your computer has a picture editing program installed that supports the selected file type. For example, if you open a JPEG (.jpg) file and you do not have a program that supports editing this type of file, it will open for display in your Web browser or in a picture viewer. On most computers, bitmap (.bmp) files will open into Microsoft Paint.

To open one or more picture files into a graphics editing program, right-click them in the list and select Open. Depending on the graphic program and the operating system, a new window may open for each file.

When you edit and save a picture, and then return to SharePoint Workspace, you are prompted to save your changes to the workspace now.

Click Yes to save your changes to the workspace and to send them to all other members of the space. Click No if you don't want to save changes yet, and perhaps want to continue editing the picture. Note, however, that if you click No after closing the picture in its editor, you will lose your changes.

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Create links to pictures

As with other workspace tools, you can create a link that selects the tool. In addition, you can create links that go to specific pictures.

  1. On the Home tab, click the picture file you want to be the target for the link, and then click Copy as Link.

  2. Select the tool in which you want to paste the link.

  3. Right-click the rich text location where you want to paste the link and then click Paste.

    The link displays with the name of the selected picture file.

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Save pictures

You can save any picture in the Pictures tool to disk.

  1. Select the picture file in the list.

  2. On the Home tab, click Save As.

  3. In the Save Picture As... dialog box, select a location in which to save the picture and click Save.

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Copy pictures

You can copy pictures from a Pictures tool into another Pictures tool or into a picture editing program.

  1. In the picture list, right-click the picture you want to copy and then click Copy.

  2. Open the application in which you want to paste the picture image and use its Paste command.

If you paste the picture into the same Pictures tool (for example, by using CTRL-C and CTRL-V), the picture appear in the list under the name "Copy of picturename". However, you can paste the picture into another Pictures tool and it will appear under its original file name.

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Cut or delete pictures

To delete one or more pictures, select the pictures in the list, and press DELETE.

To cut a picture but place a copy of the image on the clipboard, right-click it and then click Cut icon. You can then paste the image as a bitmap into another program or into another Pictures tool.

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Rename pictures

To rename a selected picture, click in the title box above the picture and type in a new name.

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Change Pictures Tool permissions

Note: You cannot change the permissions assigned to member roles in SharePoint Workspace 2010 workspaces. Depending on your role, you may be able to change permissions in 2007 (or earlier) workspaces.

To see the permissions currently assigned to member roles, click the Workspace tab, click Properties, and then click the Permissions tab.

By default, all members except for Guests have permission to add or rename pictures, but only Managers have permission to delete pictures.

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