Personalizing your email and calendar

Learning Center Home > Learning Path: Email and calendar on the go

Number 1

Viewing your email and calendar

Number 2

Personalizing your email and calendar

Number 3

Finding or adding a contact

Number 4

Scheduling a meeting

Number 5

Assigning tasks for yourself or others

Customize your email and calendar to work for you by changing your theme, setting up an automatic signature, or auto replies for when you’re unavailable.

Change your theme in Outlook Web App

A theme, which changes the background color, highlight colors, and images, is a quick and easy way to give a different look to your email and calendar.

  1. Sign in to Office 365 at https://portal.office.com with your work or school account. For example, ellen@contoso.onmicrosoft.com, ellen@contoso.edu, or ellen@contoso.com. If you're not sure what your organizational account is, check the welcome email message that asked you to sign in the first time.

  2. At the top of the page, select Outlook. Or, select the app launcher Office 365 app launcher icon , and then select Outlook.

    Office 365 navigation options
  3. Select Settings Settings icon , and then Change theme.

  4. Select any theme, and then click OK.

    Outlook Web App theme

Set up automatic replies in Outlook Web App

Use automatic replies whenever you want to let people who send you email know that you won’t be responding to their messages right away. After automatic replies are turned on, they're sent once to each sender.

  1. Sign in to the Office 365 portal, and then select the Outlook tab.

  2. Go to Settings Settings icon > Set automatic replies.

  3. Select Send automatic replies, and then type your message and choose the appropriate options.

    Outlook Web App auto replies

  4. Select Save when you're done.

Create and add an email signature in Outlook Web App

Your personalized signature can automatically be added to outgoing messages, or you can choose to add it to specific messages only.

  1. Sign in to the Office 365 portal, and then select the Outlook tab.

  2. Go to Settings Settings icon > Options, and then select settings in the left pane.

  3. Under email signature, in the text box, type the signature you want to use. Use the formatting bar to format the font as you want it to appear.

  4. If you want your signature to display at the bottom of all outgoing email, including replies and forwards, select Automatically include my signature on messages I send.

    If you don’t select this option, you can manually add your signature to a message.

    Outlook Web App Email signature

  5. Select Save when you're done.

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