Password protect your mailbox

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

With Outlook and Windows, multiple people can protect their email on one shared computer. First, there’s sharing at work and home. In this scenario, people can protect their email with their own password-protected Windows user accounts. The second scenario is sharing a public computer, where the best way to protect your email is by using the Outlook Web App or some other browser-based email app.

Inside this course:

Password protect your mailbox (1:35_
We'll look at two sharing scenarios. First, at work and home, where people can protect their email with their own password-protected Windows user accounts. Second, sharing a public computer using the Outlook Web App or some other browser-based email app.

Sharing at work and home (3:19)
Using password-protected Windows user accounts is the easiest and most secure way to share a computer. The first time a user signs in, a Windows user account and personal workspace is created on the computer. After multiple users have been added to the computer, they can each sign in to access their email in Outlook.

Sharing a public computer (2:23)
On a public computer that may be shared with a hundred people, it doesn’t make sense to create individual Windows user accounts. In this case, everyone shares one user account. If you're the computer owner, you can restrict permissions on the account so users can access their email but can't make changes to the computer itself, like add or remove programs. The easiest and most secure way to access email on a public computer is through a web browser.

More ways to protect your email (2:54)
Windows user accounts are the best way to protect your email on a shared computer. But if you want additional protection, there are two more things you can do. First, you can require a logon to access your Exchange email. Second, you can add a password to help protect your data files

Course summary
A brief reminder of the key points in this course.

More courses available at Microsoft Office Training.

Applies To: Outlook 2013



Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Support resources

Change language