Password protect a presentation in PowerPoint for Mac

You can use passwords to help prevent other people from opening or modifying your presentations.

Caution: When you create a password for a presentation, record the password and keep it in a secure place. If you lose the password, it cannot be retrieved and you will not be able open or gain access to the presentation.

Require a password to open a presentation in PowerPoint 2016 for Mac

  1. Click File > Passwords.

  2. Under Password to open, select the Encrypt this presentation and require a password to open check box.

  3. In the New password box, type a password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  4. In the Verify box, type the password again, and then click Set Password.

  5. Click OK, and then save your presentation.

    Tip: To remove the password, clear the Encrypt this presentation and require a password to open check box, click OK, and then save your presentation.

Require a password to modify a presentation in PowerPoint 2016 for Mac

You can add a password so that only authorized users can modify a presentation. Unauthorized users can still open the presentation and then save it by using a different file name.

  1. Click File > Passwords.

  2. Under Password to modify, select the Require a password to modify the presentation check box.

  3. In the New password box, type a password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  4. In the Verify box, type the password again, and then click Set Password.

  5. Click OK, and then save your presentation.

Tip: To remove the password, clear the Require a password to modify the presentation check box, click OK, and then save your presentation.

Change a password to open or modify a presentation in PowerPoint 2016 for Mac

  1. Click File > Passwords.

  2. Under Password to open or Password to modify, click Change Password.

  3. In the New password box, type the new password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  4. In the Verify box, type the password again, and then click Set Password.

  5. Click OK, and then save your presentation.

Require a password to open a presentation

  1. Open the presentation that you want to add a password to.

  2. On the Review tab, under Protection, click Passwords.

    PowerPoint Review tab, Protection group

  3. Under Password to open, select the Encrypt this presentation and require a password to open check box.

  4. In the New password box, type a password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  5. In the Verify box, type the password again, and then click Set Password.

  6. Click OK.

  7. Click Save  Save button .

    Tip: To remove the password, clear the Encrypt this presentation and require a password to open check box, click OK, and then click Save.

Require a password to modify a presentation

You can add a password so that only authorized users can modify a presentation. Unauthorized users can still open the presentation and then save it by using a different file name.

  1. Open the presentation that you want to add a password to.

  2. On the Review tab, under Protection, click Passwords.

  3. Under Password to modify, select the Require a password to modify this presentation check box.

  4. In the New password box, type a password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  5. In the Verify box, type the password again, and then click Set Password.

  6. Click OK.

  7. Click Save  Save button .

    Tip: To remove the password, clear the Require a password to modify this presentation check box, click OK, and then click Save.

Change a presentation password

Caution: When you change a password for a presentation, record the password and keep it in a secure place. Unfortunately, if you’ve misplaced or forgotten a password for an Office application, there is no way for Microsoft to recover it. Microsoft doesn’t store these passwords. You will not be able open or gain access to the presentation.

  1. Open the presentation that you want to change the password for.

  2. On the Review tab, under Protection, click Passwords.

  3. Under Password to open or Password to modify, click Change Password.

  4. In the New password box, type a password.

  5. In the Verify box, type the password again, and then click Change Password.

  6. Click OK.

  7. Click Save  Save button .

See also

Help protect your privacy

Open a file that has restricted permissions

Restrict permission to content in a file

About restricting access with Information Rights Management

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