Password protect a presentation in PowerPoint 2016 for Mac

You can use passwords to help prevent other people from opening or modifying your presentations.

Caution: When you create a password for a presentation, record the password and keep it in a secure place. If you lose the password, it cannot be retrieved and you will not be able open or gain access to the presentation.

Require a password to open a presentation

  1. Click File > Passwords.

  2. Under Password to open, select the Encrypt this presentation and require a password to open check box.

  3. In the New password box, type a password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  4. In the Verify box, type the password again, and then click Set Password.

  5. Click OK, and then save your presentation.

    Tip: To remove the password, clear the Encrypt this presentation and require a password to open check box, click OK, and then save your presentation.

Require a password to modify a presentation

You can add a password so that only authorized users can modify a presentation. Unauthorized users can still open the presentation and then save it by using a different file name.

  1. Click File > Passwords.

  2. Under Password to modify, select the Require a password to modify the presentation check box.

  3. In the New password box, type a password.

    Note: To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

  4. In the Verify box, type the password again, and then click Set Password.

  5. Click OK, and then save your presentation.

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