Page Setup dialog box, Header and Footer tabs

Use the Header and Footer tabs in the Page Setup dialog box to specify information to appear at the top or bottom of every page of the current view or report. You can:

  • Specify a left, center, and right header or footer.

  • Add automatically generated page numbers, dates, and times to a header or footer.

  • Add specific fields of information to a header or footer.

Dialog box location

Display the view or report whose header or footer you want to set. On the File menu, click Page Setup, and then click either the Header or Footer tab.

Details

Preview section

Shows how the header or footer will appear with the options you selected.

Alignment section

Left    Shows the text or image to appear in the left portion of the header or footer. Enter text, click a formatting button, or select a field to enter into that portion of the header or footer.

Center    Shows the text or image to appear in the center portion of the header or footer. Enter text, click a formatting button, or select a field to enter into that portion of the header or footer.

Right    Shows the text or image to appear in the right portion of the header or footer. Enter text, click a formatting button, or select a field to enter into that portion of the header or footer.

Toolbar buttons

Font     Button image Opens the Font dialog box, which you can use to change the font, font size, color, and text style of the selected text in the header or footer.

Page number     Button image Inserts page numbers in the header or footer when you print the view or report.

Total pages     Button image Inserts the total number of pages in the printed view or report, and adjusts the page numbers automatically when you print the view or report. For example, if you want to use the format "Page 1 of 12," "Page 2 of 12" and so on, type Page in the box, click the Page number button, type of, and then click the Total pages button.

Date     Button image Inserts the current date into the header or footer.

Time     Button image Inserts the current time into the header or footer.

File name     Button image Inserts the file name of the active project into the header or footer.

Picture     Button image Opens the Insert Picture dialog box, which you can use to select an image to insert into the header or footer.

Fields

General    Specifies the field to add to the header or footer. Select a field from the dropdown list, and then click Add. Project Title, Company Name, Manager Name, Subject, Author, and Keyword values come from the Summary tab in the Project Properties dialog box.

Add    Inserts the selected field in the General box into the selected area of the header or footer box.

Project fields    Specifies a project-level field, for example % Complete or Finish, to add to the header or footer. Select a field from the dropdown list, and then click Add.

Add    Inserts the selected field in the Project fields box into the selected area of the header or footer box.

Command buttons

Print Preview    Displays the Print Preview window, which you can use to view the active view or report as it will appear when printed. Click Close to return to the current view.

Options    Opens the Document Properties dialog box, which you can use to select the paper tray, page collation, and other printer-controlled options. These options are specific to your selected printer. For more information, refer to your printer documentation.

Print    Opens the Print dialog box, which you can use to print the active view or report. You can specify the number of copies and which pages to print. If you are in a form view or the Relationship Diagram view, you must select a different view on the View menu before you can print.

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