Organize mailing list messages

If you subscribe to a mailing list (also called a distribution list or alias), the Mailing List Manager can automate tasks. For example, it can move messages to a folder, add the messages to a category, and mark the messages as read. The Mailing List Manager also helps keep your mailing list messages from being classified as junk e-mail.

For each mailing list that you subscribe to, you can set up a mailing list rule that contains your specific preferences for that list.

  1. On the Tools tab, click Mailing Lists.

    Tools tab, group 4

  2. Click New  New Rule button.

  3. In the Name box, type the name that you want to use for the mailing list.

  4. In the List address box, type the e-mail address of the mailing list.

  5. Do any of the following:

To

Do this

Automatically move the messages to a folder

On the Mailing List tab, select the Move messages to folder check box, and then select the folder that you want.

Tip   To create a new folder, on the pop-up menu, click Choose folder, and then click New Folder.

Automatically add the messages to a category

On the Mailing List tab, select the Set category check box, and then select a category.

Record other addresses related to the mailing list

On the Advanced tab, under Other list addresses, enter the relevant addresses.

Note   The mailing list rule applies to all addresses in the Alternate address box.

Automate tasks such as marking messages as read or running AppleScript

On the Advanced tab, under Actions on list messages, set the options that you want.

Set reply options

On the Advanced tab, under When replying, set the options that you want.

  1. Click OK.

    Outlook asks you whether you want to add the list address to your address book.

    Notes   

    • To edit an existing mailing list rule, on the Tools tab, click Mailing Lists, and then double-click the rule.

    • To delete an existing mailing list rule, on the Tools tab, click Mailing Lists. Click the rule, and then click Delete  Remove button.

    • To turn off an existing mailing list rule, on the Tools tab, click Mailing Lists, and then clear the check box next to the rule.

    • Rules created in the Mailing List Manager are saved on your computer, so they only work while Outlook is open. If you have a Microsoft Exchange account managed by Microsoft Exchange Server 2010 or later, you can create a server-based rule, which will run even when Outlook is not open.

See also

Create a rule

The rule I created does not work

Applies To: Outlook for Mac 2011



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