Open and save attachments

Attachments are files or items that can be included with an e-mail message. Messages that include attachments are identified by a paper clip icon Attachment icon in the message list. Depending on the format of the message that you receive, attachments appear in one of two locations in the message.

  • If the message format is HTML or plain text, attachments will appear in the attachment box under the Subject line.

  • If the message format is the less-common Rich Text Format (RTF), attachments will appear in the body of the message. Even though the file appears in the message body, it actually remains a separate attachment.

Note    The format in which a message is composed is indicated in the title bar at the top of the message.

Open an attachment

You can open an attachment from the Reading Pane, or from an open message. In either case, double-click the attachment to open it.

To open an attachment from the message list, right-click the message that has the attachment, then click View Attachments, and then click the name of the attachment.

Notes   

  • You can preview attachments to HTML or plain text messages in the Reading Pane and in open messages. Click the attachment that you want to preview and it will show in place of the message body. To go back to the message, on the Attachment Tools tab, in the Message group, click Show Message. Preview is not available for attachments to RTF messages.

  • By default, Microsoft Outlook blocks potentially unsafe attachment files (including .bat, .exe, .vbs, and .js files) that can contain viruses. If Outlook blocks any attachment files in a message, a list of the blocked file types appears in the InfoBar at the top of your message.

Top of Page

Save an attachment

After opening and viewing an attachment, you may choose to save it to a disk drive. If a message has more than one attachment, you can save multiple attachments as a group or one at a time.

Save a single attachment from a message

  1. Click on the attachment in the Reading Pane or the open message.

  2. On the Attachments tab, in the Actions group, click Save As. You can also right-click the attachment, and then click Save As.

    Save As command on the ribbon

    Note    If the message is in RTF format, in the Reading Pane or the open message, right-click the attachment, and then click Save As.

  3. Click a folder location, and then click Save.

Save multiple attachments from a message

  1. In the Reading Pane or the open message, select the attachments that you want to save

    Tip    To select multiple attachments, hold down the CTRL key while clicking the attachments.

  2. On the Attachments tab, in the Actions group, click Save As.

    Save As command on the ribbon

    Note    If the message is in RTF format, right-click one of the attachments, and then click Save As.

  3. Click a folder location, and then click Save.

Save all attachments from a message

  1. In the Reading Pane or the open message, click an attachment.

  2. On the Attachments tab, in the Actions group, click Save All Attachments

    Save All Attachments command on the ribbon

    Note    If the message is in RTF format, click the File tab, click Save attachments, and then click OK.

  3. In the Save All Attachments dialog box, click OK.

  4. Click a folder location, and then click OK.

Top of Page

Applies To: Outlook 2010



Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Support resources

Change language