Online Sales Receipt form: options and information

An Online Sales Receipt form is created when you click Convert to Online Sales Receipt on an Online Order form. You can edit the online order before you convert it to an online sales receipt. Until you convert an online order, there is no effect on the financial records of your company.

The status of an online sales receipt is Not Shipped. When shipping has been completed, enter the delivery date on the form, and then click Mark as Shipped on the toolbar to change the status to Shipped.

When you convert an online order to an online sales receipt, the transaction is posted to your financial records as a cash sale. You cannot delete an online sales receipt. To change information related to an online sales receipt, you must void it. Voiding the online sales receipt changes the related Online Order status back to Pending.



Top section of form


Displays the date of the buyer's commitment to purchase.


Displays a unique identifier for the document. It is based on incremental sequencing from the previous form of the same type. You can enter a different number.

Customer name

(Read-only.) Displays the name of the buyer associated with an online order.

Contact name

Displays the primary business contact name entered in a customer record. If a customer record does not contain a primary business contact, the first contact name with information appears. Click the arrow next to Contact name to select another contact.

Customer ID

(Read-only.) Displays the name that a buyer uses to sign into the online marketplace.

Bill to

Displays the billing address that the buyer provides to the marketplace. Click the arrow next to Bill to to select other available addresses in the customer record.

Ship to

Displays the shipping address that the buyer provides to the marketplace. Click the arrow next to Ship to to select other available addresses in the customer record.


Displays the phone number that the buyer provides to the marketplace.


Displays the e-mail address that the buyer provides to the marketplace.


(Read-only.) Displays the marketplace that the online order was downloaded from.

Market order ID

(Read-only.) Displays the number with which the online marketplace identifies the order.

Pay with

(Read-only.) Displays the method a buyer uses to pay for the order. If the buyer has not yet checked out, the information can be added by modifying the online order.

Payment method

Displays the method of payment that you linked to an online marketplace payment method when setting up to sell online.

Deposit in

(Read-only.) Displays the account where the cash sale will be recorded. This is based on preferences that you selected when you set up to sell online in Marketplace Services or while modifying the online order.

Shipping terms

Displays the agreed-upon shipping terms between you and the buyer. Click the arrow to select another shipping term.

Shipping method

Displays the agreed-upon method of shipping. Click the arrow to select another shipping method.

Delivery date

Displays the date you expect to deliver a product.

Products and services (Read-only)


Displays the name of the sold item.


Describes the sold item.


Displays the item quantity that was sold.

Unit Price

Displays the price per unit of a sold item.

Line Total

Displays the extended currency total of the line item.


Indicates whether an item is taxable or not.

Bottom section of form


Type additional comments or information about the online sales receipt for your records.


(Read-only.) Displays the number of the related online order.

Add Links

Click Add Links to link customer-related records, files, reports, or photographs to the online order. Only the application icon and document name appear in the field. If you open a link, you are opening the original document or report, not a copy.


(Read-only.) Displays the total price of the online sale.

Related topics

Set up to sell online

Edit an online order

Change your online order download date

Download online orders and fees

Match unrecognized items

Match tax codes

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!