OneNote for Mac keyboard shortcuts

This article lists the available keyboard shortcuts for common tasks in OneNote for Mac. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). This symbol COMMAND, is also known as the Command button.

Basic Functions

To do this

Press

Select all items on the current page.

 NOTE   Press Control+A more than once to increase the scope of the selection.

COMMAND + A

Select the page title.

COMMAND + Shift + T

Cut the selected text or item.

COMMAND + X

Copy the selected text or item to the Clipboard.

COMMAND + C

Paste the contents of the Clipboard.

COMMAND + V

Undo the last action.

COMMAND + Z

Redo the last action.

COMMAND + Y

Indent a paragraph from the left of a word.

Tab

Indent a paragraph from anywhere in a paragraph.

COMMAND + ]

Remove a paragraph indent from the left.

Shift + Tab or COMMAND + [

Collapse an expanded outline.

Control + Shift + Plus Sign

Expand a collapsed outline.

Control + Shift + Minus Sign

Open a link.

Return

Copy the format of the selected text.

Option + COMMAND + C

Paste the copied text format to selected text.

Option + COMMAND + V

Inserting

To do this

Press

Insert a line break without starting a new paragraph.

Shift + Return

Insert a line break.

Shift + Return

Insert the current date.

COMMAND + D

Insert the current date and time.

COMMAND + Shift + D

Insert or edit a link.

COMMAND + K

Deleting

To do this

Press

Delete character to the left of cursor.

Delete

Delete character to the right of the cursor.

fn + Delete

Delete one word to the left.

Option + Delete

Delete one word to the right.

fn + Option +Delete

Moving the Cursor

To do this

Press

Move one character to the left.

Left Arrow

Move one character to the right.

Right Arrow

Move one word to the left.

Option +Left Arrow

Move up a line.

Up Arrow

Move down a line.

Down Arrow

Move to the beginning of the line.

COMMAND + Left Arrow

Move to the end of the line.

COMMAND + Right Arrow

Move to the beginning of the word to the left.

Option + Left Arrow

Move to the ending of the word to the right.

Option + Right Arrow

Go to next paragraph.

COMMAND + Up Arrow

Go to previous paragraph.

COMMAND + Down Arrow

Scroll up in the current page.

Page Up

Scroll down in the current page.

Page Down

Go to the top of the page without moving cursor.

HOME

Go to the bottom of the page without moving cursor.

END

Go to the next paragraph.

Option + Up Arrow

Go to the previous paragraph.

Option + Down Arrow

Formatting Tables

To do this

Press

Create a table.

Tab

Create another column in a table with a single row.

Tab

Create another row when at the end cell of a table.

NOTE Press Return a second time to finish the table.

Return

Create a column to the right of the current column in a table.

COMMAND + Option+ R

Create a column to the left of the current column in a table.

COMMAND + Option + E

Create a row below this one in a table.

COMMAND + Return

Create another paragraph in the same cell in a table.

Option + Return

Search

To do this

Press

Search on the Page.

COMMAND + F

Search all notebooks.

COMMAND + Option + F

Navigating Within a Notebook

To do this

Press

Switch between sections in a notebook.

Option + Tab

Switch between pages in a section.

  1. Start with the cursor within a page, then press Control + Tab.

  2. The focus will move to Add Page, then press Tab to shift the focus to your pages.

  3. Press Up or Down arrow to select the previous or next page in your section.

Move the current paragraph or several selected paragraphs up.

COMMAND + Shift + Up Arrow

Move the current paragraph or several selected paragraphs down.

COMMAND + Shift + Down Arrow

Move the current paragraph or several selected paragraphs left (decreasing the indent).

COMMAND + Shift + Left Arrow

Advanced Cursor Navigation

To do this

Press

Move the insertion point up in the current page, or expand the page up.

COMMAND + Option + Up Arrow

Move the insertion point down in the current page, or expand the page down.

COMMAND + Option + Down Arrow

Move the insertion point left in the current page, or expand the page to the left.

COMMAND + Option + Left Arrow

Move the insertion point right in the current page, or expand the page to the right.

COMMAND + Option + Right Arrow

Other Commands

To do this

Press

Go the place where you can open other notebooks or create new ones.

COMMAND + O

View the list of your open notebooks.

Control + G

Create a new notebook page.

COMMAND + N

Open the OneNote preferences.

COMMAND + , (Comma)

Move page to another location.

COMMAND + Shift + M

Copy page to another location.

COMMAND + Shift + C

Move or Copy page again to last selected section.

Option + COMMAND + T

Applies To: OneNote for Mac



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