Navigating Live Meeting Web Access

You navigate Office Live Meeting Web Access using the following user interface elements:

  • Presentation area. This is the main part of the console, where your presentation content appears in both your console and other participants' consoles.

  • Command bar. This is the topmost element in the console, containing items that open panes.

  • Panes. These are modal windows within the console that you can turn on or off, such as the Content pane.

  • Toolbars. These are two toolbars containing buttons, located at the top and bottom of the console.

Viewing the Content Presentation Area

All content that you present appears in a view frame at the center of the console.

For ease of viewing your presentation content, you can temporarily expand the view frame to fill your entire computer screen. While you are viewing the expanded view frame, you can not annotate slides.

To expand the view frame to fill the screen

  • In the console, in the lower toolbar, click the Expand View Frame button.

To return to the normal view frame size

  • In the expanded view frame window, click the Normal View button or click the Close button in the upper right corner to close the window. The console remains open.

Using the Command Bar

The command bar is the primary tool for adjusting your console appearance and using the meeting management features of Live Meeting. The command bar opens the following panes:

  • Content. Use this pane to view, share, manage, lock or unlock presentation content, and start a content slideshow. For more information, see Using the Content Pane.

  • Attendees. Use this pane to view the list of attendees and their current feedback colors, as well as to manage attendee permissions and Breakout Rooms. For more information, see Managing Meetings and Attendees.

  • Voice. Use this pane to connect to meeting audio. For more information, see Joining the Meeting.

  • Q&A. Use this pane to view and respond to questions from meeting participants. For more information, see Collaborating During Meetings.

  • Meeting. Use this pane to manage the Meeting Lobby, invite new attendees or presenters, and end or exit the meeting. For more information, see Managing Meetings and Attendees.

  • Recording. Use this pane to record the meeting and change recording settings. For more information, see Record a meeting.

Using the Panes and Toolbars

Clicking a command on the command bar opens a pane displaying further meeting actions that you can take. You can minimize, move, or resize a pane as needed, or you can close it to make more room for presentation content.

Each pane has unique functions. An information bar at the bottom of the pane describes each function when you click it.

To minimize or expand a pane

  • In the upper right corner of the pane that you want to minimize or expand, click the up-pointing arrow to minimize, or click the down-pointing arrow to expand.

The console also includes two toolbars: one at the top (to the right of the command bar) and one at the bottom. The top toolbar includes buttons for downloading handouts, using Shared Notes, changing your feedback color, and accessing Help. The bottom toolbar includes buttons for navigating slides within a resource, reviewing slides, printing the current resource to an Adobe Acrobat file (.pdf), expanding the view frame, and viewing thumbnails. In most cases, these buttons duplicate functions that are also available in the various panes.

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