Microsoft MyAnalytics personal dashboard

MyAnalytics helps you understand how you collaborate with colleagues and spend your time at work. The dashboard gives you the tools you need to help you prioritize work and spend time more effectively. You can set weekly goals and measure your progress over time.

Only you have access to your MyAnalytics dashboard. MyAnalytics does not include any settings that provide your manager or anyone else in your organization access to your dashboard.

Where can I find my personal dashboard?

  • In Office 365, go to Delve and click MyAnalytics in the left pane.

What data does the personal dashboard use?

MyAnalytics uses information from your Office 365 mailbox and calendar, such as how many emails you send and receive from different recipients, and meeting duration. However, we don't collect content from the email body or calendar descriptions.

Note: Some of your data is used to calculate aggregate statistics, which are shown to other MyAnalytics users. Examples are the average time people in your organization spend reading and writing email, or how much time they spend in meetings. You can choose to opt out of your data being used to calculate these aggregate statistics. See Can I opt out of MyAnalytics?

What's available in my personal dashboard, and how are the statistics calculated?

The tables below describe what you'll see, how the statistics are calculated, and where the data comes from.

Your time

Your time

What you see

Get a quick overview of how you've spent your time this week, and see how this compares to your goals.

  • To change the default goals, click Edit goal.

    When you change a goal, the goals for previous weeks are also changed.

For each category, you'll find more details further down on the page.

Where the data comes from

Your data is collected from your Office 365 mailbox and calendar.

How it's calculated

See details for each category:

Tips

See MyAnalytics Tips for suggestions on how you can spend your time more efficiently.

Network

Stay in touch

What you see

Top collaborators show who you’ve spent the most time with. The numbers are based on meetings and email communications.

To keep track of how much time you spend with specific people, click the star Click to add the person to yor Important list next to the person’s name. The person will then be shown in Important. You can also search for people that you want to add to your Important list.

Where the data comes from

Your data is collected from your Office 365 mailbox and calendar.

How it's calculated

See Meetings and Email.

We don't include meetings with more than 25 attendees when we calculate the time spent with a person.

Losing touch

What you see

Shows colleagues you haven't collaborated with in meetings or emails in a while.

If you'd like to reconnect with someone, use the actions on the right.

Where the data comes from

Your data is collected from your Office 365 mailbox and calendar.

How it's calculated

The contacts under Losing touch are people who have been key contacts previously, but who you haven't communicated with recently.

You and your manager

What you see

Shows how much time you’ve spent with your manager based on meetings and email communication.

1:1 meetings are meetings between you and your manager only.

Where the data comes from

Your data is collected from your Office 365 mailbox and calendar.

How it's calculated

Read rates and response times are based on averages within the selected time range.

Meetings

Meeting hours

What you see

Shows how much time you spent in meetings, and the breakdown between meetings you scheduled yourself and meetings others scheduled.

Where the data comes from

Your data is collected from your Office 365 calendar. Company averages are based on aggregated data from other users in your organization.

How it's calculated

The statistics are based on meetings in your calendar that you've accepted, and where your status is set to Busy.

The following meetings are not included:

  • Meetings with no other participants than yourself, for example when you block time in your calendar or set reminders.

  • All-day meetings.

  • Meetings marked as Private.

Tips

See meetings tips for suggestions on how to make your meetings more efficient.

Meeting habits

What you see

Shows how much time you spent in common categories of meetings.

Where the data comes from

Your data is collected from your Office 365 calendar and mailbox.

How it's calculated

The statistics are based on meetings in your calendar that you've accepted, and where your status is set to Busy.

These meetings are added to the following categories:

  • Multitasking in meetings

    Meetings where you've sent more than two emails or read more than four emails per hour.

  • After hours meetings

    Meetings outside defined work hours.

  • Recurring meetings

    Meetings that are part of a series or have recurrence.

  • Longer meetings

    Meetings that last longer than an hour.

  • Conflicting meetings

    Meetings that overlap with other meetings that you've accepted, and where your status is set to Busy. Any meetings with conflicts are added to this category.

Tips

See meetings tips for suggestions on how to make your meetings more efficient.

Email

Email hours

What you see

An estimate of how much time you spent sending and reading emails. See how these compare to the company average and to your personal goals.

Where the data comes from

Your data is collected from your Office 365 mailbox. Company averages are based on aggregated data from other users in your organization.

How it's calculated

The main rules are:

  • For each email you write (send), we assign 5 minutes.

  • For each email you read (open), we assign 2.5 minutes.

However, there are exceptions:

  • If you send one email and then open or send another one within 5 minutes, we assign the time between the two actions to the first email. In the example below, this is the email that's assigned 2 minutes.

  • If you open an email and then open or send another one within 2.5 minutes, we assign the time difference between the two actions to the first email. In the example below, this is the email that's assigned 1 minute.

Here's an example

Example of how Delve Analytics calculate email time
  • We register email across all devices, such as laptop or mobile phone.

  • We only include emails where your name, or a group you’re a member of, is on the To or Cc lines.

  • We don’t count emails you delete without opening.

  • Email that you read or write outside the defined work hours are included in After hours.

Tips

See our Email tips for suggestions on how to make email work better for you.

View details - Email activity

What you see

Click View details under Email hours to see how many emails you sent and read during business hours and outside business hours, based on your time settings.

The graph shows when you sent and read emails.

You see the totals for the week.

Where the data comes from

Your data is collected from your Office 365 mailbox.

How it's calculated

See Email hours.

Email habits

What you see

Percent read by others: Shows statistics for emails you’ve sent directly to individuals and groups, with a minimum of five eligible recipients*. MyAnalytics shows what percentage of recipients have read your email, but not which specific recipients read your email.

Percent read by you: Shows statistics for emails sent directly to you and groups you’re a member of.

You also see how quickly others replied to you, and how quickly you replied to others.

* The statistics don’t include external users or people in your organization who are opted out of MyAnalytics.

Where the data comes from

Your data is collected from your Office 365 mailbox. Percent read by others is based on aggregated data from the people you send email to within your organization.

How it's calculated

Read rates and response times are estimates based on the average for the past 30 days.

Tips

Use the MyAnalytics Outlook add-in to learn how many people have read, forwarded, and replied to your emails.

Focus hours

Focus hours

What you see

Focus hours are defined as at least two consecutive hours of time without meetings.

Where the data comes from

Your data is collected from your Office 365 calendar. Company averages are based on aggregated data from other users in your organization.

How we calculate the numbers

  • Sums up the total number of hours in your calendar where you have at least two consecutive hours without meetings.

  • Only includes focus hours within your defined work hours.

  • Sending or receiving emails during focus hours doesn’t interfere with the focus hour calculation.

Tips

See Focus time tips.

After hours

After hours

What you see

Shows time spent on email and in meetings outside defined work hours, for example emails read or sent on weekends.

Where the data comes from

Your data is collected from your Office 365 calendar and mailbox. Company averages are based on aggregated data from other users in your organization.

How we calculate the numbers

See Meetings and Email.

Tips

See After hours tips for suggestions related to work-life balance.

Welcome email

Once setup is completed (this may take a few days), MyAnalytics will send you a "welcome email." The welcome email gives you some basic information about MyAnalytics, for example what it is and how it works, and also gives you a first look at some of your statistics. No action from you is required in order to receive the welcome email.

Following the welcome email and assuming you do not opt out of MyAnalytics (see the opt out section below), MyAnalytics will send you weekly digest emails which will give you key highlights about your previous week.

If you do not want to receive digest emails from MyAnalytics, you can opt out of the emails using the following steps:

  • In MyAnalytics, go to Settings

  • Go to Feature Setting and select Off for Digest Email

  • Click OK to save the changes

Can I opt out of MyAnalytics?

You can opt out of your data being used to calculate aggregate statistics for your organization. For example, if you opt out, your data will not be used to calculate statistics on the average time people in your organization spend in meetings or in email.

If you opt out, you will no longer be able to access your personal dashboard.

To opt out of MyAnalytics

  1. In Delve, go to Settings

    Go to Settings
  2. Go to Feature settings and select Off for MyAnalytics.

    Turn off documents
  3. Click OK to save the changes.

If I opt out, can I opt back in?

Yes, you can opt back in any time and get access to your personal dashboard.

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