Managing Policies

Policies are a way for you to manage settings that are common to all users of Live Meeting or to all users assigned the same role within Live Meeting. You can edit the following policies:

  • Meeting policies. These policies control meeting and recording expiration, and restoration, and disabling the meeting lobby, recordings, and handouts.

  • Password and meeting/recording key policies. These policies control requirements for the complexity of passwords and meeting keys.

  • Audio/Video policies. These policies control available conference providers, as well as audio features such as , Computer Audio, Internet Broadcast Audio, Call Me, and video.

To help ensure the security of meetings, it is a good idea to require that meeting keys and passwords be complex enough that nobody can easily guess them. You can require organizers to use meeting keys and passwords generated by the Live Meeting manager, or you can require them to use meeting keys and passwords that meet complexity requirements that you specify. When you set the password and meeting key policies, the Live Meeting manager will enforce any or all of the following complexity requirements that you specify:

  • Meeting keys and passwords must contain at least one numeral.

  • Meeting keys and passwords must contain at least one uppercase letter.

  • Meeting keys and passwords must contain at least one lowercase letter.

  • Meeting keys cannot contain the meeting ID, and passwords cannot contain the user name.

  • Meeting keys and passwords must begin and end with a number or letter.

  • Meeting keys and passwords must contain at least one character from the following character set: `~!@#$%^&*()_+-={}|[]\:";'<>?,./

You can override policies for a member by editing the corresponding membership, or for all members assigned to a role by editing the role. For more information, see Creating and Managing Memberships and Managing Roles.

Note: To manage policies in Live Meeting, you must be logged on to the Live Meeting conference center with a membership that is assigned the Administrator role. If your membership is not assigned the Administrator role, contact your Live Meeting administrator.

To edit meeting policies

  1. On the My Home page, in the Administer section, click Account.

  2. On the Account Administration Home page, click Roles and Policies.

  3. On the Administer Roles and Policies page, next to Meeting Policies, click the Edit icon.

  4. To enforce the maximum amount of time to wait before deleting meetings and recordings, on the Edit Meeting Policies page, specify the wait time before meetings and recordings are automatically deleted, and select the check box under the Meeting Expiration and Recording Expiration sections.

  5. To enable meeting and recording restoration within 90 days after deletion, select the Enable restoration check box.

  6. To enable the meeting lobby for all Live Meeting sessions, select the Enable Meeting Lobby check box.

  7. To enable recordings and allow those users that have recording permission to save the recording on the conference center, select the Enable recordings to server check box.

  8. To allow organizers to grant permission to meeting participants to download recordings, select the Allow organizers to grant permission to download recordings check box.

  9. To enable recordings and allow those users that have recording permission to save the recording to their local computer, select the Enable recording to participant’s computer check box.

  10. Click Submit.

To edit password and meeting/recording key policies

  1. On the My Home page, in the Administer section, click Account.

  2. On the Account Administration Home page, click Roles and Policies.

  3. On the Administer Roles and Policies page, next to Password and Meeting/Recording Key Policies, click the Edit icon.

  4. On the Edit Password and Meeting/Recording Key Policies page, to allow meeting organizers and administrators to change their password, select the Allow users to change their passwords check box.

  5. To require passwords for all Live Meeting sessions to meet complexity requirements, select the User passwords must meet additional complexity requirements check box.

  6. To require meeting keys for all Live Meeting sessions to meet complexity requirements, select the Key must meet additional complexity requirements check box.

  7. To require system-generated meeting keys for all Live Meeting sessions, select the Only keys generated by the server are valid check box.

  8. To specify the complexity requirements for passwords, in the Complexity Requirements section, type a minimum password length in the Minimum length text box, and then select or clear the other options, as appropriate.

  9. Click Submit.

To edit the Audio/Video policies

  1. On the My Home page, in the Administer section, click Account.

  2. On the Account Administration Home page, click Roles and Policies.

  3. On the Administer Roles and Policies page, next to Audio/Video Policies, click the Edit icon.

  4. On the Edit Audio/Video Policies page, to enable the Join Conference feature for all Live Meeting sessions, select the Enable Join Conference – Participants can have their conference provider call their phone check box.

  5. To enable the Computer Audio conferencing feature for all Live Meeting sessions, select the Enable computer audio conferencing from this Conference Center check box.

  6. To enable the one way Internet Broadcast Audio feature for all Live Meeting sessions, select the Enable one way Internet Broadcast Audio from this Conference Center check box.

  7. To enable the active meeting presenter to show their video during all Live Meeting sessions, select Enable Active Presenter Video for this Conference Center check box.

  8. In the Conference Provider section, select the check box next to each audio conferencing provider that you want to enable for Live Meeting sessions.

  9. Click the Set to Default option next to the conference provider you want to appear as the default option when members organize Live Meeting sessions.

  10. Click Submit.

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