Manage your mailbox V: Retrieve, back up, or share messages

Computer, Outlook data files, envelopes

Find and use messages that you've stored in a Personal Folders or Archive file. Learn about some best practices and tools for easy PST backup and retrieval.

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About this course

This course includes:

  • One practice session for hands-on experience. The practice requires Outlook 2007.

  • A Quick Reference Card you can take away from the course.


After completing this course you will be able to:

  • Show Personal Folders or Archive Folders in the Navigation Pane to gain access to your stored messages.

  • Avoid problems by following some best practices for common tasks such as keeping backup files or archives of your own e-mail, and for easily recognizing what's inside those files or archives.

  • Find tools that you can download to help you quickly and easily back up your PST files.

Before you begin

This is the last course in a series of five. For an overview of each course in this series, see the "Size and storage matters" section of the Roadmap to Outlook 2007 training.

Topics in this course

  1. Use your stored messages

  2. Open a Personal Folders or Archive Folders file

  3. Avoid the Open With caution message

  4. Close the file when you're done

  5. Copy a PST to create a backup

  6. Find a PST on your computer

  7. More about finding PST files

  8. Avoid problems: Part 1 (Close, close)

  9. Avoid problems: Part 2 (One person at a time)

  10. Search multiple PST files at one time

  11. Practice

  12. Quick reference card

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