Manage your SharePoint team site settings

Manage your SharePoint team site settings

Once you have a team site in SharePoint Online or a SharePoint Server site, you can make changes to the settings, information, and permissions for the site. The descriptions here are based on SharePoint sites built using standard user interface components. If your site owner or designer has radically changed the look, you may not be seeing the same thing as we've presented here. For more information, see your SharePoint administrator.

Notes: 

Here's how to change logo, title, and other settings on SharePoint Online team or communication sites. For SharePoint Online Classic Experience, or SharePoint 2016, 2013, and 2010, see the Server tab. If the UI here doesn't match what you're seeing, see Troubleshoot settings.

Important: To make changes to the logo, title, description, and other settings you must have owner or designer permissions on the SharePoint site. For more info, see managing site permissions.

Change the logo for your SharePoint Online team or communication site

Team sites use the same logo as the Office 365 group to which they are connected. When you change the logo for your SharePoint group-connected team site, the logo for the corresponding Office 365 group will change also.

A communication site doesn't have a group connected to it, but it uses the same method to change the logo for the site.

If your user interface doesn't match this one, you may be in SharePoint classic experience, or an earlier version. See the Server tab for steps to change settings.

Important: To change the logo, title, description, and other settings you must have owner or designer permissions on the SharePoint site. For more info, see managing site permissions.

  1. Go to your SharePoint team or communication site.

  2. In the top right corner, click Settings Settings icon .

  3. Click Site information.

    Site information

  4. Under the site logo, click Change.

    Changing a team or communication site logo

  5. Browse and select the new logo, click Open,

    Picking a logo in Windows Explorer

    and then click Save.

    Saving a changed logo

Change the name, description, privacy level, and site classification

Important: To change these settings you must have owner or designer permissions on the SharePoint site. For more info, see managing site permissions.

These settings are only on a group-connected team site.

  1. Go to your SharePoint team site.

  2. In the top right corner, click Settings Settings icon .

  3. Click Site information.

    Site information

  4. Change the fields you want:

    • Team site name (required)

    • Description (optional)

    • Privacy settings (optional): Public means everyone in your organization can see the content and become a member. Private means that membership requires approval by a site owner, and only members can view the content. This does not appear on a communication site.

    • Team site classification (optional): Used to classify a site using values such as internal, confidential, high business impact, low business impact, etc. These values can pertain to sensitivity of information or to the life-cycle of information. They are determined and created by your administrator. For more information, see Manage site creation in SharePoint Online. This option may not be available on your site.

    SharePoint site information panel

These are the most common settings for sites. To change other settings and options for the site, click View all site settings. This brings up the classic SharePoint Site Settings page.

Manage site permissions

Site permission levels are based on SharePoint permission groups. Members of a SharePoint permission group can either visit the site without editing it (Site visitors), edit the site (Site members), or have full control of the site (Site owners).

Important: To change these settings you must have owner permissions on the SharePoint site. For more info, see managing site permissions.

  1. Go to your SharePoint team site.

  2. In the top right corner, click Settings Settings icon .

  3. Click Site permissions.

    Site permissions box

Invite people to your SharePoint team site

To give people access to your site, you can either add members to the Office 365 group associated with the site (preferred method) or you can share the site with others without adding them to the Office 365 group. For more on site permissions, see Understanding permission levels in SharePoint.

To give people access to your site, click Invite people and choose one of the following:

  • Add Members to your Group to add members to the Office 365 group associated with your site. This is the preferred method. Click Add members, enter a name or email address, and click Save. Members added to the Office 365 group are added to the SharePoint Site members permission group by default and can edit the site. They also have full access to the Office 365 group resources such as group conversations, calendar, etc.

  • Share Site Only to share the site with others without adding them to the Office 365 group associated with the site. Enter a name or email address, click the down arrow to select the SharePoint permission level, and then click Add. Sharing the site gives users access to the site, but they won't have access to the Office 365 group resources such as group conversations, calendar, etc.

    Invite people to your SharePoint site

Change site permissions

To change the permission level for an individual or group, click the down arrow next to the SharePoint permission level for that person or group and select Full Control to add them to the Site owners group, or Read to add them to the Site visitors group.

Note: To view all members of the Office 365 group associated with your site and their SharePoint permission levels, click members at the top right corner of your site.

Remove site permissions

To remove someone who isn't a member of the Office 365 group associated with your site, click the down arrow next to the SharePoint permission level for that group and select Remove.

Note: The Remove option is only available for individuals or groups that aren't part of the Office 365 group.

To remove someone from the Office 365 group associated with your site, click members at the top right corner of the site, click the down arrow next to the permission level for that member, and click Remove from group.

Remove site permission

Advanced permission settings

If you are a site owner, you will see a link for Advanced permission settings where you can configure additional SharePoint permission settings. For more information, see Understanding permission levels in SharePoint.

Additional settings and limits for your SharePoint Online site

Troubleshoot settings

  • The most common problem with trying to change settings is not having the correct permissions. If you aren't sure what your permissions are, check with your network or Office 365 administrator.

  • If you have permissions, be sure of the version of SharePoint you're using. For more info, see Which version of SharePoint am I using? If you've got a site that was built with an older version of SharePoint Online, it may be using the classic look. To change logo, description, or other settings, refer to the Server tab. SharePoint Online classic experience uses the same user interface for settings as SharePoint 2016.

Here's how to change logo, title, and other settings on SharePoint 2016 ,2013, or 2010. For SharePoint Online team or communication sites, see the Online tab.

Change the title, description, and logo for your SharePoint Server site

As owner, or user with full control permissions, you can change title, description, and logo for your SharePoint Server site..

  1. Go to your site.

  2. In the top right corner, click Settings Settings icon , or in top left, click Site Actions Button image .

  3. Click Site Settings.

    Site settings option under the Settings button
  4. Under Look and Feel, click Title, description, and logo. Site Settings with Title, description, logo selected

  5. Update the Title field. Add or edit the optional Description for the site.

    Title, description, and logo settings page
    SharePoint 2016
  6. For SharePoint 2016 or 2013, under Logo and Description, do one of these:

    Click FROM COMPUTER, browse for an image and click Open.

    Click FROM SHAREPOINT, browse for an image on the SharePoint site, and click Insert.

    For SharePoint 2010, under Logo and Description, insert a URL to an image to use as logo.

    Title, Logo, and Description settings page
    SharePoint 2010
  7. Fill in an optional description or Alt text. Click OK to save

Manage site permissions

Site permission levels are based on SharePoint permission groups. Members of a permission group can either visit the site without editing it (Site visitors), edit the site (Site members), or have full control of the site (Site owners).

To give people access to your site, you can either add members to a group associated with the site (preferred method) or you can share the site with others without adding them to a group.

To invite people to your site, you invite people using the site Share button. For more info, see Share a site.

To add people with a group, you can create a group, or use a pre-existing one and add members to that group. Groups provide varying levels of permissions that everyone in the group has, so it's easier to manage a number of users and what access they have. For more info, see Create and manage SharePoint groups.

Change site permissions

To change the permission level for an individual or group, click the down arrow next to the permission level for that person or group and select Full Control to add them to the Site owners group, or Read to add them to the Site visitors group.

Note: To view all members of the Office 365 group associated with your site and their permission levels, click members at the top right corner of your site.

Remove site permissions

To remove someone from a group associated with your site, follow these steps:

  1. Go to your site.

  2. In the top right corner, click Settings Settings icon , or in top left, click Site Actions Button image .

  3. Click Site Settings.

    Site settings option under the Settings button
  4. Under Users and Permissions, click Site permissions.

    Users and permissions menu item
  5. In Site permissions, click the group you want to remove a member from.

  6. Select the user you want to remove.

  7. Click Actions, and then click Remove Users from Group.

  8. Click OK.

Advanced permission settings

For more information on how permissions work and the settings you can use, see Understanding permission levels in SharePoint.

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