Manage the memberships on your My Site

All of the sites and distribution lists you belong to display in the Memberships Web Part on your My Site public page. You can use privacy settings to limit who gets to view the information and you can change how the sites and distribution lists are organized.

In this article

Overview

Show or hide sites and distribution lists to My Site visitors

Organize sites and distribution lists by groups

Overview

The Memberships Web Part on your public page contains a list of all of the distribution lists and sites you belong to. Anyone who visits your My Site page can view your memberships list. By using privacy groups, you can restrict who can see your memberships when they visit your My Site. This may be useful when you are a member of distribution lists related to hobbies or personal interests. You could set the privacy group to Only Me, so that when people visit your My Site, the distribution list does not show up in the list of memberships. Or, you can set the distribution lists related to your workgroup to My Workgroup, so that when members of your workgroup visit your My Site, they are they only people who can see those distribution lists.

In addition to distribution list memberships, the Memberships Web Part displays all of the sites in which you are listed as a Site Name Member. By using privacy settings on sites, you can affect who will be able to see the site tabs and documents on the Documents Web Part. For example, if you have a team site that is for a specific project and contains sensitive documents, you may want to set the privacy group to My Workgroup rather than to Everyone, so that only your workgroup can see the documents for that site.

Microsoft Office SharePoint Server 2007 uses your memberships to help find people who have knowledge about or an interest in a particular subject. The privacy setting on your sites and distribution lists must be set to Everyone in order for search to take advantage of this information. Even when privacy settings are set to Everyone, the search results will only display the items on site that the person has permissions to see.

You can organize your Memberships list by groups to show relationships or provide additional context. By default, all of your sites are in the group called SharePoint Sites and distribution lists are in the Distribution Lists group. You can create as many organizational groups as you want.

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Show or hide sites and distribution lists to My Site visitors

  1. On any SharePoint site, in the upper right corner, click My Site.

  2. On the Quick Launch, click Memberships.

  3. Select the distribution lists or sites you want to change, and then click Edit Memberships.

  4. Under Show these memberships to, do one of the following:

This category

Allows these people to view the distribution list or site

Everyone

Everyone with permissions to view your My Site.

My Colleagues

This category includes anyone currently listed on your My Colleagues page. By default, this category includes your manager, your peers, and your direct reports.

My Workgroup

By default, only your manager, your peers, and your direct reports are in your Workgroup. This category also includes colleagues you have added by using the Add Colleagues to My Workgroup option. New colleagues are not automatically added to your Workgroup.

My Manager

Your direct manager.

Only Me

Yourself.

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Organize sites and distribution lists by groups

  1. On any SharePoint site, in the upper right corner, click My Site.

  2. On the Quick Launch, click Memberships.

  3. Select the distribution lists or sites you want to change, and then click Edit Memberships.

  4. Under Grouping, choose one of the following:

    • To choose an existing group, click Existing group and select an option from the list.

    • To create a new group, click New group and type a name in the box.

      Note: To delete a group, remove all of the items from the group. This automatically deletes the group from the list.

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