Manage a group in Yammer

As a group admin, your role is to make the group as useful as possible to group members.

  • For tasks like defining the group's look and description, changing privacy settings, and managing members and admins, click the group settings icon Icon for Yammer group settings in the upper-right corner of the group header.

    Yammer group header including Settings icono

  • Other management tasks such as posting announcements, deleting conversations and files, and making files official are done in the main page for the group.

Define the group's look

You can add an image, change the description, manage members, create additional group admins, and more.

  1. On a group page, in the top-right corner, click the group settings icon Icon for Yammer group settings .

  2. Change the settings as needed. When you're done, click Save Changes at the bottom of the page.

    • Group Name:    Change the name of your group.

      Tips: 

      • Use a short name so that it is easy for people to scan the list of groups. Your company may have group naming conventions to follow. Look at other group names in your organization to see the names other people have used.

      • If your organization has group naming policy, a prefix and or suffix will be added to the group name. If needed, a Yammer network admin can override the group naming policy. For more information, see Office 365 Groups Naming Policy.

    • Group Description:    Change the description of your group that will be shown to the rest of the network.

      The group description is searched when a person searches for a group, so include important keywords that will help a user find the group.

    • Group Image:    Upload an image that will be displayed in the group header. The image should be square, and will be resized to 85 x 85 pixels.

    • Group Color:    Choose the background color for the group header from the options, or click + to add a different color.

    • Group Pattern:    Choose the pattern to display at the top of the group header.

Add group members by searching for specific people

On the home page of the group, select the Add People icon, and then select the people to add to the group. All group members can add Yammer users to the group.

Add people to a Yammer group

Add group members from a .CSV file

  1. Create your comma-separated values (.CSV) file. You can export data from Outlook or other email programs, or start from some other list of email addresses.

    The .CSV file must include:

    • A header line. The header of the column containing email addresses must include the word Email or E-mail.

    • One line per email address. All email addresses must be in the Yammer domain. For example, if your Yammer network is for contoso.com, all email addresses must include contoso.com.

    There can be additional columns in your .CSV file. If there are multiple columns, use a comma to separate the column values.

    For help exporting data from Outlook, see Export contacts from Outlook.

  2. In Yammer, click the group settings icon Icon for Yammer group settings , and in the Members section, select Add from Address Book (CSV), and specify the file name.

  3. To preview your import, select Preview. Select the people you'd like to send invitations to right from the preview.

Remove a group member

  1. Click the group settings icon Icon for Yammer group settings , and in the Members section, select Manage Members and Admins.

  2. Search for the person by name or email.

  3. Click the user settings icon Yammer settings icon next to the person's name, and then click Remove from Group.

Add a new group admin

Groups can have up to 100 admins.

  1. Click the group settings icon Icon for Yammer group settings , and in the Members section, select Manage Members and Admins.

  2. Search for the person by name or email.

  3. Click the user settings icon Yammer settings icon next to the person's name, and then click Make Admin.

    Admins have a blue star added to their icon.

    Conversation showing a participant who is an admin

Set whether the group is public or private

  1. Click the group settings icon Icon for Yammer group settings .

  2. In the Who can view conversations and post messages section, select Public Access or Private Access.

Delete a conversation or message

  • Above the conversation or message, click ..., and then select Delete.

Make an announcement

  • On the home page for the group, click Announcement and add a subject and content.

    The announcement is pinned to the group feed, and a notification is sent to all group members.

Manage files posted to the group

As a group admin, you can make a file official and delete files. Making a file official signals to other users that this is the authorized version of the document. It also locks down the content so that only admins (group or network) and the owner of the document can edit the content. Official content is marked with a yellow star on the Files page, and is ranked higher in search results.

A yellow star next to a file name indicates that it is official

Make a file official   

  1. In the group header, click Files and then click a file to open it.

  2. To lock changes, select Mark Official and Lock Changes.

    List of actions that group admins can use with a file

    To remove the official status of a file, click the file and select Remove Mark.

Delete a file

  1. Click Files and then click the file to open it.

  2. Select Delete the file.

Pin a file on the home page of the group

Any group member can pin a file to the home page. As a group admin, take a look at the pinned files and keep them organized.

  1. On the home page of the group, in the Pinned section, click Add.

  2. Select the file.

  3. Drag and drop to rearrange files in the list.

Monitor activity for your group

On the group page, select View Group Insights. For information about selecting a time period and using group insights, see View group insights in Yammer.

FAQ

Q. How do I leave a group?

A. Go to the group, and in the group header, hover over Joined. The button name will change to Leave.

Q. How do I add apps to my group?

A. Apps can be added to Office 365 connected groups. For more information, see Add apps to Yammer and Is my group in Yammer connected to Office 365?.

Q. What is the All Company group, and can I delete it?

A. The All Company group is created automatically, and includes all Yammer users on your network. It can't be deleted or renamed, and you can't change any settings for the group.

If you have an external network, there is an All Network group that is also created automatically. It can't be deleted or renamed, and you can't change any settings for the group..

Q. Who can make me an admin for a group?

A. When you create a group, you automatically become a group admin for the group. Another group admin or a verified admin can also give you the group admin role. A network admin can make you a group admin of a public groups, but can only make you a group admin of a private groups if they belong to that group.

Q. The group admin left the company. How can I become an admin?

A. A Yammer verified admin can give you group admin permissions to any group. To find verified admins:

  1. Click the Yammer settings icon Yammer settings icon in the left pane of your Yammer home page.

    Yammer navigation, including Settings icon

  2. Click People, and then select View network admins.

Q. Can I export group membership information to a .csv file?

A. Any group member can create a .csv file with the names and email addresses of group members. For information, see Export group members to a .csv file.

Q. How can I get information about all groups in my network?

To get information about all groups, such as numbers of members, creation date, last post date, or groups with no owners, you can create and run a script. To get information about groups you own, you just need to be a group owner. To get information about all groups, you need to be a Yammer verified admin.

The Technical Community has examples of scripts. For example, see Get Number of Members, Creation Date, and Last Post date for All Groups in your network

Q. Can I reorder the display of groups on my home page?

A. No. Groups on your home page are listed in the order you joined them.

To see all the groups you're a member of, click the Yammer settings icon Yammer settings icon , and then click your name. In the left pane, click Groups, and you can scroll through all your groups.

See Also

Create a group in Yammer

Delete a group in Yammer

Export group members to a .csv file

View group insights in Yammer

Is my group in Yammer connected to Office 365?

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