Look up someone's schedule

If you have a Microsoft Exchange account, you can look up the schedule of someone in your organization.

This procedure instructs you to set up a meeting invitation. However, you can then delete the invitation without sending it.

  1. On the Home tab, click New, and then click Meeting.

    Home tab, group 1

  2. In the To box, type the name or address of the person whose schedule you want to look up.

  3. If you have more than one account in Outlook, on the From menu, select the Exchange account for the organization that you want.

  4. In the Starts field of the meeting, enter the day for which you want to check the schedule.

  5. Click the Scheduling Assistant tab, which is located under the date and time text boxes.

    A calendar appears that indicates the free/busy times for the person in the To box.

  6. To show all the hours in the day — not just the hours of your work day — clear the Show work hours only check box.

  7. To delete the event without sending it, close the meeting window.

Tip   When you look up someone else's schedule, the information that you see reflects how they have set their free/busy status for each event. If someone has marked a meeting status as "Free," you will not see that meeting on their calendar.

See also

Share a folder in an Exchange account

Add and manage your delegates

Applies To: Outlook for Mac 2011

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